HR Assistant

HR Assistant

Kapco Metal Stamping is the Midwest's premier contract manufacturer of metal components, trusted by some of the world's biggest brands to make precision metal parts. Kapco's constant investment in modern, state-of-the-art equipment and cutting-edge technology sets us apart from other manufacturers in the industry and helps us deliver the highest quality products to their partners.

Alongside our metal stamping, fabrication, welding, and machining capabilities, Kapco has built a lasting reputation for our family culture based upon six core values: Innovation, Attitude, Integrity, Impact, Accountability, and Safety.

Today, Kapco employs over 600 employees across our family of companies, and we are looking to add to our fast-growing team!

Come Together at Kapco Video

We are looking for a professional and detail-oriented HR Assistant with Receptionist duties to support the HR department and manage front-office activities. This role involves assisting with various human resources functions while also serving as the first point of contact for visitors and callers, ensuring a smooth operation of both the HR office and front desk. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive attitude.

Primary Responsibilities

• Assist with the day-to-day operations of the HR team.
• Provide support and perform a variety of functions that include but are not limited to payroll, benefits, onboarding, training records, personnel, and safety.
• Serve as a resource for employee questions, concerns, requests, and information.
• Prepare new hire orientation materials and assist with new hire orientation.
• Track weekly timekeeping, including creating and sending disciplinary forms to leaders as needed.
• Process vendor invoices accurately and obtain necessary approvals.
• Reconcile and enter corporate credit card transactions.
• Coordinate employee gifts and recognition programs, including organizing gift deliveries for birthdays, work anniversaries, holidays, and other special occasions.
• Manage uniform distribution, including paperwork and reconciling invoices.
• Support the HR Team in all areas of HR as needed.
• Maintain employee records and file systems.
• Comply with all applicable Federal, State and local laws, as pertaining to human resources.
• Other duties as assigned.

Receptionist Duties

• Greet and welcome visitors, ensuring a professional and friendly atmosphere.
• Answer and direct phone calls to appropriate personnel.
• Manage the front desk, ensure the office is clean, organized and well presented.
• Handle incoming mail, packages, and deliveries, and distribute them accordingly.
• Maintains office supplies and inventory for both the HR department and front desk area.

Experience Requirements

• Bachelor's degree in Human Resources Management or similar discipline or 1 2 years of general human resources/administrative experience.

Skills and Competencies

• Strong verbal and written communication skills.
• Strong organization and prioritization skills.
• Strong attention to detail, analytical and problem-solving skills.
• Ability to act with integrity, professionalism and confidentiality.
• Ability to communicate with all levels within the organization.
• Thorough knowledge of state and federal employment-related laws and regulations.
• Proficiency with or the ability to quickly learn the organization's HRIS.
• Proficiency in Word, Excel, PowerPoint, Internet and email.

About Kapco Metal Stamping

Kapco is known for investing in its people and creating a culture of engagement, and is equally as committed to giving back to the community. As an employee, you can expect a goal-oriented compensation structure, excellent benefits including Medical, Dental and Vision Insurance, 401K, Profit Sharing, Vacation, Paid Holidays, an Onsite Wellness Center and Gym Membership. Building on employees' skill sets and growing them as individuals is a top priority at Kapco. The Kacmarcik Center for Human Performance is focused specifically on delivering an exclusive and proprietary in-house training curriculum called bl?print, designed to develop employees along their career path.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.