Senior Executive Coordinator

Months Per Year and Work Model Months Per Year: 12 Work Model: Onsite University Overview Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, race, religion, sex, sexual orientation, or veteran status. Seattle University strives to be a welcoming, open and safe campus climate for all who learn, live and work at Seattle University. Core Competencies Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values. Position Description Support for the Provost (75%) Support the Provost’s calendar, travel details, incoming external calls for the provost and the office, ensuring sufficient desk time and time for meetings and events. Manage a busy inbox as directed by the provost; communicate with internal and external constituents, drafting responses to correspondence, where appropriate. Coordinate meeting and event logistics, including but not limited to room reservations, A/V, technical support, and catering. Support the Deans Council, Board of Trustees Academic and Student Affairs Committee, and other committees and working groups. Schedule meetings, take minutes or notes and maintain electronic records of the meetings. Support Office of the Provost events such as Commencement, convocations, and associated events. Submit, track, and reconcile expenditures. Process invoices, requisitions, reimbursements, and payments for the Office. Facilitate workflow for contract review and approval. Courteously and efficiently route customer service issues which are addressed to the provost and/or the Office in accordance with established office protocols. Work closely with University Advancement staff on donor-related events. Work in partnership with the President, Senior Leaders, Deans, and their office staff on all business needs. Performs a broad range of administrative tasks for the Provost, Chief of Staff, Director of Special Projects and Office Administration, the Office and the division. Other (25%) Work in partnership and collaboration with staff from across campus to advance the initiatives of the Office. Complete tasks associated with special projects, as assigned with broad definition by the Provost, Chief of Staff, and Director of Special Projects and Office Administration. Perform related duties as necessary to support the Office, and other duties as assigned. Critical Success Factors The confidentiality and sensitivity to work in the Office of the Provost requires diplomacy, tact, and discretion. The need for courteous and efficient handling of all contacts; requires diplomacy in responding to visitors, phone calls and customer service issues. The ability to willingly receive work from executive staff and senior level administrators, often with little or no instructions or established practices or procedures. Comfort exercising independence and judiciously making decisions based on thorough knowledge of functional area policies and procedures, and by using sound decision making. Qualifications Bachelor’s degree required. Five years of experience providing successful senior level administrative support. Strong and positive customer service and support experience within a highly visible business office, including phone, written, and personal contact. Experience being efficient in a busy office with frequent interruptions. Demonstrated ability to multi-task and prioritize projects. Strong organizational and planning skills. Experience with event planning. Excellent verbal and written communication skills required including experience preparing, reviewing, editing, and disseminating financial information. Advanced knowledge of all Microsoft Office products. Quickly learn new systems and adapt to existing practices, while also looking for efficiencies in existing processes. Reliability. Confidentiality. Attention to detail. Can do, positive attitude and willingness to pitch in as needed. Preferred Qualifications Master's degree. Experience supporting a C-level executive or senior administrator. Knowledge and experience in higher education. Thorough knowledge of a university’s organization and operation. Experience with project management. Compensation at a Glance $70,000 - $78,000 Benefits at a Glance Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: Work Arrangement Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3–6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter. Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus. All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion. Mission Our Mission - Seattle University is dedicated to educating the whole person, to professional formation, and to empowering leaders for a just and humane world. Vision Our Vision - We will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate and professional levels. Values Care – We put the good of students first. Academic Excellence – We value excellence in learning with great teachers who are active scholars. Diversity – We celebrate educational excellence achieved through diversity. Faith – We treasure our Jesuit Catholic ethos and the enrichment from many faiths of our university community. Justice – We foster a concern for justice and the competence to promote it. Leadership – We seek to develop responsible leaders committed to the common good. Equal Opportunity Statement Seattle University is an equal opportunity employer. In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals who will further enrich the diversity of our educational community. #J-18808-Ljbffr SU01 Seattle University