Accounting & Order Processing Coordinator Part-Time

Job Description

Job Description

Position Summary

Are you organized, detail-oriented, and comfortable working with both numbers and customer orders?  The Accounting & Order Processing Coordinator (Part-Time) will provide support across our accounting and order processing functions.  Reporting to the Controller, this position is responsible for entering vendor invoices, processing customer sales orders, preparing customer invoices, and supporting month-end accounting activities.  The ideal candidate is accurate, dependable, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

·         Accounts Payable

·         Enter vendor invoices accurately into the accounting system

·         Verify invoice pricing, quantities, purchase orders, and receiving documentation

·         Research and resolve vendor invoice discrepancies

·         Maintain accurate and organized vendor records

·         Sales Order Processing

·         Enter customer sales orders from EDI, email, customer portals, and other sources

·         Verify pricing, quantities, shipping information, and customer requirements

·         Coordinate with Sales and Warehouse teams to ensure order accuracy

·         Update and maintain sales order information as needed

·        
Customer Billing

·         Generate accurate and timely customer invoices

·         Verify shipments are complete prior to invoicing

·         Ensure pricing and billing align with customer agreements

·         Research and resolve customer billing questions and discrepancies 

·         Accounting & Administrative Support

·         Maintain accurate customer and accounting records

·         Prepare accounting reports and spreadsheets as requested

·         Assist with month-end closing activities

·         Maintain organized accounting documentation and records

·         Provide additional accounting and administrative support as needed

Experience Required

• 2+ years of accounting, bookkeeping, accounts payable, billing, or order processing experience
• Experience with QuickBooks or similar accounting software preferred
• Strong working knowledge of Microsoft Excel
• Experience with EDI systems (SPS Commerce or similar) preferred

Knowledge, Skills, and Abilities

• Excellent attention to detail and commitment to accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong verbal and written communication skills
• Ability to work independently with minimal supervision
• Professional and confidential handling of financial information
• Positive attitude and willingness to assist wherever needed

Education Required

• High school diploma or equivalent required
• Associate degree in Accounting, Business, or related field preferred

Working Conditions

·         Part-time, in-office position, approximately 20 to 30 hours weekly

·         Flexible daytime schedule during normal business hours

·         Primarily computer-based accounting, order entry, and administrative work, with occasional lifting of files or office supplies up to 20 lbs
·          Availability during month-end accounting close is required.  Additional hours  may be necessary during Month Close