Accounts Payable Specialist

Job Description

Job Description

Summary  

The AP Specialist is an integral part of the accounting team, assisting the AP Manager with responsibilities for ensuring the accuracy, timeliness, and ownership of the accounts payable process.  This position will perform a variety of routine and non-routine clerical/accounting functions in accordance with established policies and procedures.

Duties/Responsibilities

• Process invoices and payments in a timely fashion according to established policies and procedures including obtaining all required levels of approval signatures in regard to check request items.
• Verify that employee expense reimbursements are correct ensuring proper distribution to general ledger and adherence to the company employee reimbursement policy.
• Answer all vendor inquiries.
• Assist AP Manager in performing all accounts payable check runs.
• Research problem vendor account/invoice discrepancies.
• Build strong internal/external and cross functional business relationships to provide for effective oversight of the accounting payable process.
• Print all accounts payable reports and maintain all accounts payable files.
• Prepare analysis of accounts, as required.
• Assist AP Manager by assuring accuracy and timeliness of monthly A/P close schedule activities including balancing reports, accruals, re-class, and special research issues.
• Assist AP Manager with yearend 1099 preparation.
• May assist Payroll Manager or as needed with Payroll functions.
• May assist Accountants as needed with assorted accounting functions.
• Must be physically present to work a regular, reliable, and predictable work schedule in accordance with business demands, and maintain a consistent and regular attendance record.
• Perform special projects and other responsibilities, tasks, or duties as requested.

Education / Qualifications

• Must be 21 years of age, or older.
• High School diploma or equivalent, required.
• Minimum of one (1) to two (2) years of general knowledge with Accounts Payable to include work experience in acquiring, processing, verifying and reconciling invoices required.
• Proven ability to perform vendor account reconciliations by reviewing monthly vendor statements against internal purchase orders and payment records experience is required.
• Solid verbal and communication skills. 
• Proficient computer skills.
• Proficient in Excel and Word.
• Strong attention to detail and organizational skills.
• Proactive and a self-starter; able to recommend best practices.
• The ability to work independently and to work with people at all levels.
• Thrives in a fast pace, constantly changing environment.
• Any combination of education, experience and training that provides the required knowledge, skills and abilities. 
• Must be able to provide evidence of eligibility to work in the United States of America.

Certificates, licenses and registration

• Ability to obtain and maintain a valid Soboba Tribal Gaming Commission license. 
• Required to submit to and obtain negative results on all drug and/or alcohol testing.

Soboba Casino Resort Benefits

Full-time team members are eligible to participate in a variety of group health and wellness benefits upon timely submission of appropriate enrollment forms. Coverage effective dates vary by plan and additional information will be provided to you during New Hire Orientation. Benefit offerings may change from time-to-time, but presently, Soboba Casino resort offers the following:   

• 401k Plan   
• Basic Life Insurance (employer paid) with the option to purchase Supplemental Life Insurance
• Medical available to employees at a significantly reduced cost. Dental & Vision paid for the employee.
• Employee Assistance Program   
• Wellness Program (Annual Health Fair, Wellness Education, and Incentive Programs)  
• Paid Time Off   

Soboba Casino Resort Team Member Recognition including, but not limited to:

• Reward and Recognition Program (Quarterly, and Annually)   
• Team member Incentives   
• Discounted Team member meal  

DISCLAIMER:

The information contained in this job description is intended to describe the general nature and level of work performed by Team Members within this classification. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, working conditions, or physical requirements associated with the position. Management reserves the right to modify, add, or remove duties and responsibilities as business needs dictate. The omission of specific statements regarding physical demands or work environment conditions does not exclude them from being required to perform the essential functions of the job.