Administrative Assistant

Administrative AssistantDoeren Mayhew is seeking a full-time Administrative Assistant to join our Coral Gables, FL office. The Administrative Assistant will provide high level client service and administrative office support.Responsibilities:Client Onboarding and OffboardingManage onboarding for new individual and business clientsSet up clients and jobs in STAR and tax-preparation softwareNotify appropriate team members when onboarding is completeHandle new business formations and state registrationsManage name availability, incorporations, reinstatements, annual reports, amendments, dissolutions, and entity updatesPrepare and submit IRS Form SS-4/EIN applicationsPrepare Forms 2553 and 8832Obtain required signatures and submit forms to the IRSUpdate or deactivate NLC accounts and jobs in STARTax Document Filing and SmartVaultReview daily SmartVault notificationsOrganize and file uploaded tax documentsProcess and file physical documents received by the officeUpdate tracking spreadsheets for documents received and workflow statusManage SmartVault invitations and client portal accessHandle document requests from banks, lenders, and other authorized third partiesProvide prior-year tax returns and supporting documentsQualifications:High School diploma or GED required5+ years of administrative or clerical experience requiredAbility to work in the office Monday through Friday, 8:00am to 5:00pm.Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and AdobeExcellent time management skills with the ability to multi-task and prioritize workStrong organization and communication skillsAbility to work independently and with a teamStrong attention to detail and problem-solving skillsBasic accounting and tax knowledge preferredDoeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.