Accounting Specialist

Full time | KO Business Solutions | United States Posted On 06/30/2026 Job Information Work Experience: 4-5 years Sector: Nonprofit Charitable Organizations Salary: $75,000-$85,000 State/Province: Illinois City: Chicago Zip: 60607 Job Description KO Business Solutions is proud to work with a dynamic nonprofit dedicated to construction advocacy, training, and membership organization, focused on promoting diversity and creating a network of construction leaders with equitable opportunities aimed at transforming communities. They offer training, business capacity, and workforce development programs aimed at strengthening and diversifying the industry. Our client is seeking an Accounting Specialist: an individual with responsibility over both accounting cycles and grant management support. This individual will handle processing vendor payments, cash management, creating journal entries, account reconciliation, and preparing grant tracking/support documentation. The Specialist will report directly to the Accounting and Benefits Manager and play a key role in ensuring that the organization maintains a solid financial standing. Location : Chicago, IL - Onsite Schedule : Monday-Friday; Regular office hours Key Responsibilities Cash Management: Review bank transactions and account balances. Tracks, records, and correctly codes cash receipts to appropriate company accounts, entering details into QuickBooks Online. Vendor Documentation/Payments: Facilitates payments to vendors by collecting W9/ACH vendor information, creating/reviewing invoices, processing payments through QuickBooks Online. Financial Transactions: Posts financial transactions, monitors and reconciles accounts payable, accounts receivable and other general ledger accounts. Runs monthly/quarterly financial reports in QuickBooks Online. Credit Card Platform: Assists the Accounting Manager in inputting and tracking the organization’s credit card charges and balances through use of the Expensify software tool. Grant Support: Works with the Accounting Manager and Finance Director in providing necessary support documentation for processing grant reimbursement payments and reconciliation. Budgeting: Assists with the organization’s annual budgeting process. Event Participation: Supports/participates in HACIA events and performs other related duties as assigned. Qualifications and Skills Bachelor's degree in accounting or finance required. At least 3 years of experience, preferably with non-profit organizations; or an equivalent of education and experience. Mathematical Ability : Must be able to run and provide data accurately and timely on a regular basis. Should have strong analytical skills in assessing and creating data reports. Computer/Software Skills : Must be strongly proficient in QuickBooks Online. Should be proficient in Microsoft Excel and knowledgeable of other Microsoft Suite tools (Word, PowerPoint, Outlook). Prior knowledge of other ERP software platforms and expense payment software (e.g., Expensify, Ramp, Bill) a plus. Communications : Exhibits good listening and comprehension. Able to express thoughts and ideas in a clear and concise manner, both written and verbal form. Customer Service : Displays courtesy and sensitivity. Maintains a level of confidentiality with personal information. Manages difficult customer situations and needs and addresses commitments on a timely basis. Time Management : Prioritizes tasks effectively to meet deadlines. Manages multiple responsibilities without compromising quality or accuracy. Benefits : 401(k) Medical insurance Vision insurance Paid time off Equal Opportunity Employer KO Business Solutions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. #J-18808-Ljbffr