Office & Admin Specialist Int - Health Information Specialist

Health Information Specialist Working Title: Health Information Specialist Job Class: Office and Administrative Specialist, Intermediate Agency: Direct Care and Treatment Primary Responsibilities Index and scan paper medical record documents into the electronic medical record after verifying all documents are completed in entirety and include all pages. Maintain a daily filing/scanning schedule to ensure accurate, up-to-date information is accessible in the medical record. Respond to requests for medical records as needed for admissions and discharge for inpatient and outpatient programs. Manage data collection of Health Information statistical data as required by accrediting and licensing agencies. Analyze medical records for completeness according to DCT and facility policies and procedures. Assist and participate in tasks as identified in the operation of the Health Information Management Services Department. Minimum Qualifications Specialized terminology including medical terminology; document management; scanning, indexing and quality control. Customer Service skills sufficient to communicate information to clients, including phone calls and walk‑in contacts in a helpful and courteous manner. Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases. English Language skills: write, speak, and/or read sufficient to compose correspondence with accurate spelling, grammar, and punctuation; and to communicate effectively with co‑workers, customers, and the general public. Physical demands: standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort, and file documents. Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data. Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries. Preferred Qualifications Experience within the records management field, medical terminology, or electronic medical records. Ability to interact with superiors, employees, and the public to gain their support and establish positive working relationships. Ability to prepare, maintain and compile reports regarding health information. Knowledge of state and federal laws and the Data Privacy Act. Experience working effectively with individuals from diverse backgrounds and cultures. Equal Opportunity Employer Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color, Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesatons. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. #J-18808-Ljbffr State of Minnesota