Property Manager II

Job Description

Job Description

Our Story

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community‐based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing for low‐ income older persons, many of whom live with mental illness and/or have experienced homelessness.

Position Description

The Property Manager position partners with Social Services staff to collaborate in the development, evaluation and implementation of agency policies, procedures, and programs with the goal of improving the services provided to residents. The Property Manager is responsible for safe operations of the building; staff supervision, operating the property within the budget, facility maintenance, compliance, resident relations and collaborating with the social services team to keep residents stably housed. 

This is a full-time position (5) days a week on-site. 

Responsibilities

Building Management

• With the Assistant Property Manager, supervise the maintenance, administrative and compliance staff, including: Income Certification Specialist, Front Desk Staff, Superintendent, Maintenance Technician(s), Porter(s).   
• Ensuring building operation continuity. This includes setting staff schedules and coordinating shift coverage as needed (vacations/holidays/etc.)and per Union contract 
• In collaboration with Facilities Department and Euclid Hall Superintendent, manage ordering, repairs, and maintenance 
• Report on and address building related issues in a timely fashion 
• Assure the building, sidewalks, and alleys are clean and well-maintained; and all licenses, certificates, etc., are current  
• Conduct at a minimum, bi-annual inspections, arranges for routine painting and repair work and monitors progress of work orders. Maintain accurate records, tracking service and performance of equipment 
• Assure compliance with fire safety regulations including routine fire drills and inspection of fire safety equipment 
• Review and recommend staff training needs and ensure staff are meeting minimum training requirements 
• Assure all required licenses, operating certificates, etc. are current and maintained. 
• Assure all documentation is properly completed, managed confidentially, and stored in an appropriate location and submitted in a timely manner 
• Assure quality management is practiced in accordance with all internal and external policies and procedures. 

Services to Residents

• Work collaboratively with social services to resolve resident issues 
• In collaboration with WSFSSH Occupancy and Leasing departments, responsible for intake/admission, and discharge of residents 
• Available to negotiate and respond to grievances and reasonable accommodation requests. 
• Respond to onsite emergencies and safety concerns, such as floods, fire, or tenant-related issues, in collaboration with maintenance and social services teams, as needed. Shared on-call availability with other members of the WSFSSH team during non-business hours.                
• Ensure compliance to WSFSSH standards and all contracted agencies including but not limited to NYC Department of Homeless Services, NYC Department of Health and Mental Health, NYC Building Department, NYC Fire Department, NYC Housing and Preservation Department, Low Income Housing Tax Credit (LIHTC), HPD Project Based Voucher Program/Section 8 Rental Assistance, and NYC Continuum of Care (CoC). 
• Oversee lease up of vacant units in compliance with fair housing, marketing, tenant selection plans, tenant applications, and referral programs, including but not limited to DHS  
• Maintain resident information including move-ins and move-outs, rent changes, subsidy changes, and rent payments 

Budget

• Operate and manage the building within the prescribed budgets and ensure documentation of expenses meets contractual and agency standards 
• Collect and deposit rents 
• Work with Finance Department and Central Management to establish annual operating budget 

Commercial Space

• Monitor and ensure city regulation compliance by commercial landlord for all commercial space on WSFSSH property line, approximately twelve spaces total.   

Required Skills / Abilities

• Skilled at working with people who have histories of homelessness, are living with mental health conditions, chronic substance use, or other chronic challenges. 
• Strong leadership skills with a proven track record for creating and maintaining positive and mindful change 
• Ability to collaborate across functional teams 
• Ability to work well under pressure, including emergency and crisis situations, and be flexible with work schedule when necessary 
• Proven management skills including strong computer skills and facility with Excel, Word, Outlook. Facility with RealPage, Yardi or similar Property Management software. 
• Experience with Low Income Housing Tax Credit programs and compliance, including LIHTC Certification, strongly preferred. 
• Bilingual in English and Spanish is preferred 

Education & Experience

• High School Diploma or GED required, Associate’s or Bachelor’s Degree preferred 
• A minimum of 2 years of supervisory experience 
• A minimum of 3 years of experience with Section 8 and LIHTC, knowledge of other Housing subsidy programs preferred including but not limited to: Section 8 (project based and tenant-based vouchers), NY/NY I,II,&III, SCRIE, DRIE, HHAP, City FHEPS 

Physical Requirements 

This role may have physical demands including, but not limited to, standing, walking, or extended walking and standing.

Benefit Overview

Westside Federation for Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403(b) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Employee Assistance Program (EAP), commuter benefits and more. Voluntary benefit options and time off includes 11-12 paid Federal Holidays as well as vacation and sick time.

EEO Statement

WSFSSH is an Equal Opportunity Employer (EEO); employment is based on qualifications, without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristics as established by law.

Monday-Friday, 9am-5pm
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