Executive Admin Assistant

Executive Admin Assistant

Launch Your Career with Cook Systems

Since 1990, Cook Systems—a certified veteran-owned IT consulting firm—has been helping businesses and professionals grow through innovation, integrity, and investment in people. We partner with Fortune 500 enterprises and high-growth companies alike to deliver agile technology solutions, AI-driven talent strategies, and our signature FastTrack program that develops the next generation of tech talent.

At Cook, you'll find a culture that values excellence, creativity, and accountability. We believe in opportunity backed by trust—and in building careers that last. Check out what our team members have to say on our Glassdoor page, and discover why Cook Systems is where meaningful careers take off!

The Executive Administrative Assistant will provide high-level administrative support to the Office of the President and CEO and Core Leadership Team (CLT) members. This role requires excellent judgment, initiative, and the ability to manage diverse activities while ensuring proactive support for the CEO, CLT, and external constituents. The position requires confidentiality, flexibility, and the ability to work independently in a fast-paced environment, maintaining professionalism and attention to detail.

Responsibilities:

• Manage daily administrative functions for the Office of the President and CEO and CLT, including scheduling, appointments, and maintaining calendars.
• Coordinate travel arrangements and itineraries, ensuring smooth logistics and the creation of detailed expense reports.
• Screen telephone calls, greet visitors, and handle correspondence, responding to routine inquiries and assisting with special requests.
• Organize meeting set-up and tear-down for internal and external meetings, including ordering meals and preparing materials.
• Compose and prepare business and personal correspondence, aligning with the President and CEO's communication style.
• Assist with special projects and written communications as requested by the President and CEO or CLT members.
• Conduct research and prepare summaries and reports on behalf of the department.
• Ensure adequate office supplies and proper functioning of office equipment.
• Coordinate onboarding requirements for new Executive Members or Consultants in collaboration with Human Capital.
• Serve as an internal and external liaison to achieve the objectives of the Office of the President and CEO or CLT.
• Perform other duties as assigned, ensuring regular and reliable attendance.

Qualifications:

• High school diploma or G.E.D.; Bachelor's degree in Business or related field preferred.
• Minimum of 10+ years of executive administrative support experience, with at least five years supporting CEO/President/C-suite level.
• Strong technical skills, including proficiency in VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint, Excel), and DocuSign.
• Exceptional organizational skills and attention to detail.
• Effective communication skills, including grammar, writing, and the ability to proof and edit documents.
• Experience in event planning, especially for Board of Trustees meetings and activities.
• Flexibility to reprioritize tasks and handle multiple projects simultaneously.
• Experience in a healthcare environment and knowledge of government programs (e.g., TRICARE, VA, Military Health System) is a plus.
• Prior experience in a high-profile setting and military service is a plus.
• Availability to work non-regular hours and travel as required.

Why Work with Us

At Cook Systems, we don't just offer jobs—we build futures. Our people are at the heart of everything we do, and we're committed to supporting you with benefits that deliver real security, flexibility, and growth from day one.

• Your Health, Your Way: Choose from two comprehensive medical plans through Blue Cross Blue Shield, with dental and vision coverage included. With access to one of the nation's largest provider networks, you'll have quality care wherever life takes you.
• Peace of Mind: Protect what matters most with life, critical illness, and accident insurance through Unum—because your family's security matters.
• Flexibility for Life: Plan ahead and save with a Flexible Spending Account and Daycare FSA through Navia, helping you manage healthcare and dependent-care expenses your way.
• Extra Protection When You Need It: Our Health Gap Insurance through Sun Life helps cover unexpected costs, so you're never caught off guard.
• Your Future Starts Now: Build your future with our 401(k) plan through The Standard. You're eligible after just six months—because long-term success deserves a strong foundation.

At Cook Systems, you're not just an employee—you're part of a team that values ideas, celebrates results, and grows together. Here, your impact is visible, your contributions are valued, and your career has room to thrive. Ready to be part of something bigger? Let's build the future together at Cook Systems.