Senior Administrative Support Division of Corporation Finance

Administrative Support III Senior

The Administrative Support III Senior shall provide executive-level administrative support to the Division Director of the U.S. Securities and Exchange Commission Division of Corporation Finance.

Responsibilities

• Manages complex and frequently changing calendars for the Division Director.
• Independently prioritizes requests for meetings and engagements, resolves scheduling conflicts, anticipates competing demands, and ensures leadership is fully prepared for daily activities.
• Coordinates internal and external meetings with senior officials, stakeholders, and partner organizations.
• Ensures a smooth and secure visitor experience by scheduling pre-clearance of all visitors before their arrival.
• Serves as the primary point of contact for incoming and outgoing communications. Screens telephone calls, responds to emails, and mail.
• Determines appropriate routing and level of priority and prepares draft responses for leadership review.
• Handles highly sensitive, confidential, and privileged information with discretion and professionalism.
• Ensures correspondence aligns with organizational policy and leadership intent.
• Manages office supplies for the front office and printer rooms.
• Plans and coordinates all aspects of official travel for the Division Director. Prepares travel authorizations and vouchers; coordinates reservations; develops detailed itineraries; and ensures compliance with applicable travel regulations.
• Anticipates logistical requirements and resolves issues that arise before, during, or after travel.
• Assists with preparing briefing binders for the Division Director that include agendas, background materials, talking points, decision documents, and supporting documentation.
• Reviews materials for completeness and accuracy, ensuring leadership is fully informed and prepared in advance for meetings, events, and engagements.
• Creation and submission of Ethics forms for upcoming speaking engagements and outside meeting invites.
• Prints, copies, faces, scans, assembles, distributes, and files documents and maintain files.
• Reviews, edits, and processes incoming and outgoing correspondence, reports, and decision packages requiring concurrence or signature from the Director.
• Conducts quality control to ensure clarity and accuracy.
• Recommends courses of action and advises leadership on procedural or administrative implications.
• Provides timely administrative support for the Division Director's time and attendance.
• Ensures accuracy, compliance with policy, timely submissions, and resolves any discrepancies.
• Works closely with key stakeholders to organize and deliver quarterly town halls and other large-scale meetings.
• Prepares agendas, coordinate logistics and technology requirements, prepare briefing materials, and record meeting minutes.
• Services as a key liaison between the Division Director and internal and external stakeholders.
• Facilitates communication across the agency, ensuring timely follow-up on leadership decisions and tasks, and coordinates visitor reception by greeting and escorting external guests between building security and the front office.
• Other duties as assigned

Qualifications

• Minimum six (6) years of administrative experience within the last ten (10) years performing advanced administrative functions in a fast-paced environment, supporting multiple stakeholders, competing priorities, and time-sensitive deliverables.
• Ability to provide a favorable credit history

Preferred Qualifications

• Bachelor's Degree from an accredited college, university, school, or educational institution recognized by accrediting bodies or organizations approved by the US Department of Education.

Knowledge, Skills, and Abilities

• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, SharePoint, and Teams, with the ability to prepare correspondence, reports, presentations, and other administrative materials.
• Experience using federal travel and timekeeping systems, such as ConcurGov, E2 Solutions, webTA, or other agency-approved platforms, to process travel authorizations, vouchers, and time and attendance records.
• Experience coordinating official travel, including preparing authorizations, itineraries, and vouchers, and ensuring compliance with applicable travel policies and procedures.
• Experience providing high-level administrative support to senior leadership in a fast-paced, high-visibility environment.
• Ability to manage complex executive calendars, prioritize competing demands, and resolve scheduling conflicts effectively.
• Ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment.
• Experience preparing, reviewing, and coordinating executive correspondence, reports, briefing materials, and related documentation.
• Experience supporting time and attendance processes, ensuring accuracy, compliance, and timely submission.
• Excellent oral and written communication skills, with the ability to interact effectively with individuals at all levels of the organization.
• Ability to maintain a professional demeanor and build effective working relationships with senior executives, managers, staff, and external stakeholders.
• Possess strong organizational skills and exceptional attention to detail.
• Knowledge of administrative and office support policies, procedures, and practices, with the ability to develop, implement, and improve processes independently.
• Ability to research, analyze, and summarize information accurately to support informed decision-making.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee may perform repetitive motions involving the arms, wrists, hands, and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Estimated Salary/Wage

Up to USD $40.00/Hr.