Receptionist / Administrative Coordinator

Raceway Division Front Desk CoordinatorServes as the first point of contact for the Raceway division, ensuring a professional and welcoming environment for visitors, customers, and employees. This role coordinates front desk operations and provides administrative support across departments, while supporting onboarding, employee engagement initiatives, and select executive administrative functions such as travel coordination and calendar assistance. The position plays a key role in creating a positive and organized workplace through consistent execution of administrative and engagement-related activities.Essential Duties & ResponsibilitiesFront Desk & Core AdministrationAnswers and appropriately routes phone calls; greets and assists visitorsReceives, sorts, and distributes mail and deliveriesMaintains front office organization and shared communication areasAssists with expense reconciliationCoordinates with vendors for office, building, and service needsProvides administrative support across departments as neededCoordinates travel arrangements (flights, hotels, itineraries) for leadership and visitors as neededAssists with executive calendar scheduling and meeting coordination when requestedSupports preparation for meetings (materials, agendas, logistics)Helps ensure effective communication flow between leadership and internal teamsHR SupportCoordinates logistics for new associate onboarding (scheduling, materials, workspace setup)Prepares onboarding materials and ensures required documentation is completed and filedSupports new hire orientation activities and first-day experienceTracks onboarding checklists and ensures completion and accuracyCommunicates new hire announcements and supports team integrationProvides administrative support for employee engagement initiatives (wellness, recognition, events)Assists in planning and coordinating company meetings, events, and activitiesSupports communication of internal initiatives and updatesMaintains consistent cadence of engagement touchpoints and activitiesHelps foster a positive, organized, and engaging workplace environmentExecutive and Operational Support:Coordinates travel arrangements (flights, hotels, itineraries) for leadership and visitors as neededAssists with executive calendar scheduling and meeting coordination when requestedSupports preparation for meetings (materials, agendas, logistics)Helps ensure effective communication flow between leadership and internal teamsOther duties may be assignedRequired Education / Experience/ SkillsHigh school diploma required; associate degree preferred2–5 years of administrative, receptionist, or office coordination experienceStrong organizational and time management skillsAbility to manage multiple priorities in a fast-paced environmentHigh attention to detail and accuracyStrong interpersonal and communication skillTechnical SkillsProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Experience with expense reporting systems preferredFamiliarity with document management systems and shared drivesKey MeasurementsGross Margin to BudgetNet Sales to BudgetUnits to BudgetMeaningful Follow-ups to BudgetLead & Opportunity Disposition within 60 Days of No ActivityData Accuracy and IntegrityTravel RequirementsLimited travel may be required for supporting employee engagement.Salary RangeCompetitive Salary Range commensurate with proven experience.Company Culture:At Robroy, we pride ourselves on fostering a collaborative, innovative, and inclusive work environment. Our culture is built on mutual respect, trust, continuous learning, and a shared commitment to excellence. We value appreciation and balance, encourage professional growth, and recognize the achievements of our team members.If you're excited about this opportunity to join an industry leader and believe you are the perfect fit for our team, we'd love to hear from you. We look forward to reviewing your application and exploring how you can contribute to our continued success.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.