Administrative Specialist - Part Time

Position Title – Administrative Specialist - Part Time Position 30 hours M-F 9-3:30; 6 hrs/day Hourly Pay Rate (w2 Role) - USD 30 /hr - USD 40 /hr Contract End Date - 5/31/2027 Onsite Position Job Summary The Ticket Fulfillment Coordinator/ Administrative Specialist is responsible for managing the distribution of event tickets to contest and prize winners. This role ensures a seamless ticket allocation process by verifying winner eligibility, reviewing event and seating details, and accurately transferring tickets through the Ticketmaster platform. The coordinator will utilize internal dashboards and Excel-based tracking tools to validate required documentation, assign tickets, and deliver them to recipients in a timely manner while maintaining accuracy and a positive winner experience. Key Responsibilities Verify winner eligibility by confirming receipt of required waivers and documentation through an internal dashboard. Review Excel trackers to identify event details, seat assignments, event dates, and locations. Accurately allocate and transfer tickets through the Ticketmaster platform. Enter and validate winner information prior to ticket distribution. Coordinate the delivery of tickets to winners and ensure successful fulfillment. Maintain accurate records of ticket transfers and fulfillment activities. Monitor multiple events simultaneously while adhering to deadlines and service-level expectations. Troubleshoot ticket transfer issues and elevate concerns as needed. Ensure data accuracy and confidentiality throughout the ticket fulfillment process. Required Qualifications Strong attention to detail and accuracy in data entry and record management. Experience working with Microsoft Excel and online tracking systems. Ability to follow established processes and procedures. Excellent organizational and time management skills. Strong written and verbal communication skills. Comfortable working with web-based platforms and ticketing systems. Ability to manage multiple tasks and deadlines in a fast-paced environment. Preferred Qualifications Experience with Ticketmaster or other ticketing/event management platforms. Customer service, operations, administrative, or fulfillment experience. Familiarity with event coordination, promotions, contests, or prize fulfillment programs. #J-18808-Ljbffr