Office Technician (T)

Job Description and Duties

Under the general supervision of the Office Services Supervisor II, the Office Technician (Typing) provides clerical support and regularly performs duties including: typing/data entry; mail and document handling; filing and records management; document preparation and review; composition of correspondence; oral communications; and ordering and maintaining supplies and equipment.

• Applications received without a complete Employment History section of application or “see Resume” indicated may be automatically screened out and not be considered.
• Please include a copy of your college transcripts or degree if applicable for minimum qualifications and/or eligibility determination.
• Candidate pool may be screened to determine the most qualified candidates for potential interviews.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3

To be considered for this Office Technician (Typing) job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

You will find additional information about the job in the .

Working Conditions

This position is located at: 320 W. 4th St., Suite 690, Los Angeles, CA 90013.

The incumbent works in an air-conditioned office building with natural and artificial lighting as well as temperature control. In addition, the incumbent works in a cubicle near others. The position is required to work extensively on computers as necessary for drafting documents, conducting research, drafting email communication, and other purposes.

Monday - Friday, 8:00 a.m. to 5:00 p.m. (40-hour work week)

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

A copy of a valid 40 wpm typing certificate needs to be included in the application package.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of spelling, grammar, punctuation, modern English usage and basic Arithmetic.

• Knowledge of principles and processes for providing quality customer service.

• Excellent interpreting skills to accurately interpret written material and numerical data.

• Excellent writing skills to edit written material.

• Excellent communication skills, verbal and written, to ensure quality customer service and to communicate with other staff and those contacted in the work place.

• Excellent organizational skills to prioritize work assignments or projects.

• Proficient computer skills (Microsoft Word and Excel, Outlook).

• Experience interpreting applicable statutes, regulation, and policy.

• Experience communicating effectively with other staff and those contacted in the work place.

• Experience effectively managing multiple priorities.

• Experience being part of a team to collectively accomplish a task.

• Experience working with deadlines to complete work assignments.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Health, Dental, and Vision Benefits.
• Paid Sick and Vacation.
• 11 Paid State Holidays.
• Alternate/Modified Work Schedule.
• 401(k), 457 and Roth IRA Plans.
• Retirement. (CalPERS)
• Employee Assistance Program. (EAP)
• Medical and Dependent Care Reimbursement Accounts.
• Pre-Tax Parking Program.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at View phone number on us.fitly.work.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.