Events and Admin Coordinator

Events And Admin Coordinator Position Summary This is a new position at Nourish Colorado that will support the work of the Healthy Food in Institutions Team as it implements the statewide Local Food Program Training and Technical Assistance Contract. This position will provide key administrative tasks such as event planning (pre-to-post tasks) and logistical support, webinar and training planning, CRM tracking and management, and team scheduling, agenda building, meeting notes, and follow-up task support. The position offers an exciting opportunity to play a key role in an organization seen as a national model for implementing scratch-based cooking and local procurement capacity building. In addition, this position will support Nourish Colorado organizational support with staff meeting agenda planning and meeting notes, and relevant event coordination. You will provide key event planning support for our buyer/seller events scheduled in Oct-Dec and our Spring Training Intensives scheduled March-May 2027. Essential Responsibilities and Duties Training & Events Coordination (40%) Coordinate the event planning logistics (buyer/seller events, training intensives, and culinary trainings as needed), including but not limited to: Pre-Event: Schedule training dates, handle recruitment and registration management, and coordinate travel and other event logistics (event space booking, catering support, etc.), event communications, workflows, printing of materials Day of support Coordinate follow-up support (e.g. collating evaluations and materials, photos, follow-up folders, etc.) Support formatting of handouts, finalizing recipe templates, email communications, printing and collating materials Where needed, assist subcontractors and regional coordinators with logistics (e.g. coordinating travel and technical assistance support, workshop support, event logistics, etc.) Healthy Food in Institutions Program Support (35%) Support the Nourish Colorado team to document and evaluate best practices, reach, and impact of the Local Food Program to inform the growth of the program in the future Scheduling recurring calls with institutions, producers, partners, subawardees, coordinators, etc. Participating (and potentially eventually facilitating) in calls and assisting with notetaking/data compilation Colorado Local Food Program Guidebook website support ensuring content is up to date, flagging changes/broken links, uploading new resources and/or links to the Guidebook, coordinating translation of resources, etc. Support strategic planning updates Support LFP Team Leads with updating project management boards Support programmatic related annual and quarterly reports Communications Support (15%) Working closely with Nourish Colorado's Strategic Initiative & Communications Manager, increase program visibility and assist in the development of marketing and communication efforts; promote the program's successes to attract funders and establish Nourish Colorado as a leader in local procurement Support copyediting of resources, reports, handouts, etc. Create customized reports for both internal and external stakeholders when requested Create content for social media, blogs, website, and other tools for showcasing the team's work Cross-Org and Nourish Organizational Support (10%) Build agendas and take notes for weekly staff meetings in collaboration with the Digital Operations and Culture Manager. Coordinate catering logistics for in-person staff meetings and relevant all-team gatherings. Manage lodging arrangements for relevant all-team gatherings involving the Nourish Advisory Board (NAB) and Board members. Be available and responsive to program contractors, partners, Nourish Colorado staff, institutional contacts, and other key partners, as needed Provide support, content and expertise for communications, marketing, and fundraising efforts Actively participate in at least one working group, committee, or coalition Participate in and actively engage with organization-wide monthly Justice, Equity, Diversity, and Inclusion (JEDI) meetings aimed at fostering connection and belonging across Nourish Contribute to team-specific JEDI projects and initiatives, supporting the integration of equity and inclusion into day-to-day work Qualifications and Experience Event planning experience is required Technologically savvy and organized Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Drive Ability to manage, organize, and analyze information Experience in project management systems (ClickUp preferred) is required Ability to function well in a fully remote environment Keen attention to detail Proactive approach to problem identification and resolution Ability to adapt and manage complex change Excellent communication and interpersonal skills; ability to work collaboratively Sensitivity and experience working with diverse populations, cultures, and socioeconomic backgrounds Commitment to Nourish Colorado's mission, vision, goals, and organizational values Nice to Have: Bilingual English/Spanish is a plus Some experience with Canva or graphic design Deep customer service and relationship building skills General understanding of K12 meal programs Interest in local food procurement $65,000-$69,999 plus comprehensive benefits including health, dental, and vision insurance, life insurance, short- and long-term disability, 401K match, flexible spending accounts Travel: 20-30% (varies quarter to quarter and more specific to events) How to Apply Interested candidates need to complete this form by July 3rd, 2026. The form will ask for your resume and cover letter along with a few additional questions. We will be conducting rolling interviews from mid-June to early July. Nourish Colorado is dedicated to equal employment opportunities and prohibits unlawful discrimination against applicants or employees based on race, color, national origin, ancestry, creed, religion, sex, age, disability, genetic information, veteran status, sexual orientation, marital status, gender identity or expression or any other characteristic protected by state or local law. #J-18808-Ljbffr Mondadori Digital S.p.A.