Accounts Payable Specialist

Job Description

Job Description

Title: Accounts Payable Specialist

Employment Type: Contract-to-Hire

Compensation: $28.00 - $30.00/hour

Location: Oklahoma City, Oklahoma, United States of America

Work Model: On-site

Industry: Shared Services / Finance

Company Overview

A multi-site shared services finance organization is seeking an Accounts Payable Specialist to support centralized AP operations across multiple business locations. The team operates in a high-volume environment focused on accurate invoice processing, vendor documentation, approval workflows, and payment readiness.

This role is well suited for a detail-oriented AP professional who can maintain accuracy under deadlines, communicate professionally with internal stakeholders and vendors, and support clean, compliant AP processes.

Position Summary

The Accounts Payable Specialist is responsible for accurate, timely, and compliant processing of vendor invoices within a shared services AP team. This role supports invoice validation, approval routing, exception resolution, documentation, and month-end close readiness.

In addition to standard invoice processing, the Accounts Payable Specialist may process Non-PO recurring bills for high-oversight transaction types, including rent, utilities, taxes, and insurance, while maintaining full documentation and adherence to payment schedules.

Key Responsibilities

• Process high-volume vendor invoices in the accounting system
• Validate invoice data for accuracy, including vendor, PO number, quantities, pricing, GL coding, cost center, and tax
• Route invoices through approval workflows according to policy and approval matrix
• Monitor approval queues and follow up with approvers to prevent delays
• Ensure timely posting of approved invoices to support period close and payment scheduling
• Process Non-PO recurring invoices for high-oversight transaction types
• Track regional Non-PO recurring payments after processing each high-oversight obligation
• Identify and resolve standard invoice exceptions, including mismatches, missing receipts, duplicate submissions, and incorrect coding
• Coordinate with Procurement, Receiving, and Vendor Master teams to resolve discrepancies
• Maintain clear documentation of exceptions, resolutions, and approvals for audit purposes
• Maintain audit-ready documentation for processed transactions
• Execute control checklists and follow SOPs and work instructions
• Support month-end close by ensuring accrual readiness and clean subledger reporting
• Communicate professionally with internal stakeholders and external vendors on open invoice matters
• Assist leadership and team members with research, special projects, and other assigned duties

Required Qualifications

• Associate degree or 2–4 years of equivalent accounts payable experience
• Experience in a high-volume accounts payable environment
• Strong understanding of accounts payable principles and best practices
• Strong attention to detail and ability to maintain accuracy under tight deadlines
• Experience validating invoice details, coding, approvals, and supporting documentation
• Ability to resolve standard invoice exceptions and maintain audit-ready records
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
• Ability to work on-site in Oklahoma City, OK

Preferred Qualifications

• Experience processing Non-PO recurring bills, including utilities, rent, insurance, or similar obligations
• Working knowledge of Microsoft D365 F&O, ExFlow, or similar ERP/AP workflow tools
• Experience supporting month-end close, accrual readiness, or clean subledger reporting
• Experience working with Procurement, Receiving, Vendor Master, internal stakeholders, and external vendors
• Experience in a shared services or multi-location finance operations environment