HR Generalist

HR Generalist

The HR Generalist is responsible for providing comprehensive human resources support across the organization, with an emphasis on employee relations, recruiting, benefits, payroll administration, HR compliance, personnel administration, and support of the company's union and non-union workforce. This position serves as a key resource to employees, managers, and leadership and is expected to exercise sound judgment, maintain confidentiality, and independently resolve routine HR matters.

Responsibilities/Accountabilities

Human Resources Administration & Employee Relations:

• Serve as a primary HR resource for employees and supervisors regarding company policies, procedures, benefits, attendance, performance, and general employment-related questions.
• Provide guidance and support to managers and supervisors regarding employee relations matters, including attendance, performance issues, corrective action, workplace conduct, and policy interpretation.
• Assist with the investigation and resolution of employee complaints, workplace concerns, and employee relations issues while maintaining appropriate confidentiality and documentation.
• Prepare, review, and maintain employee disciplinary documentation and assist managers with the appropriate administration of corrective action.
• Support the Human Resource Manager in maintaining positive employee relations within both union and non-union work environments.
• Assist with interpretation and administration of the applicable Collective Bargaining Agreement and work with management and employees regarding routine union-related matters.
• Assist with grievance administration, documentation, and tracking as directed by the Human Resource Manager.
• Maintain a thorough understanding of company policies, procedures, and employment practices and communicate them consistently throughout the organization.

Payroll & Timekeeping:

• Process bi-weekly payroll for all employees in the ADP Payroll system, ensuring accuracy and timely completion.
• Review payroll information, employee hours, overtime, deductions, PTO, wage changes, and other payroll-related transactions for accuracy.
• Maintain and update employee payroll information in ADP, including tax jurisdictions, deductions, wage changes, direct deposits, and other employee data.
• Review payroll reports and identify discrepancies or issues requiring correction.
• Reconcile employee PTO balances and assist with resolution of employee payroll and timekeeping questions.
• Confirm payroll tax payments and required compliance reports are completed accurately and by established deadlines.
• Review and maintain payroll, employee hours, workers' compensation, and other required reports.
• Assist with the preparation of payroll information and labor costs for the annual budget and other management reporting.
• Monitor payroll practices for compliance with applicable federal, state, and local requirements.

Benefits Administration:

• Administer and oversee employee benefit programs, including medical, dental, vision, retirement, and other company-sponsored benefits.
• Serve as a primary point of contact for employees regarding benefit eligibility, enrollment, changes, and general benefit questions.
• Coordinate new hire benefit enrollment and employee benefit changes associated with qualifying life events.
• Assist with annual benefits enrollment, employee communications, and coordination with benefit providers and brokers.
• Reconcile benefit invoices and employee deductions and identify discrepancies for correction.
• Maintain accurate benefit records and ensure benefit information is properly documented and maintained.
• Assist with the administration of 401(k), Roth, and other retirement plan requirements.

Recruiting, Hiring & Onboarding:

• Manage and coordinate the recruiting process from approved requisition through candidate selection and hire.
• Develop and maintain job postings and coordinate advertising of open positions.
• Screen applicants and conduct initial interviews as appropriate.
• Coordinate interviews between candidates, hiring managers, and leadership.
• Assist managers in evaluating candidates and ensuring hiring decisions are consistent with company policies and applicable employment requirements.
• Coordinate pre-employment requirements, including background checks, drug testing, physicals, and other required screening.
• Coordinate the onboarding process for new employees, including employment paperwork, orientation, benefits, training requirements, and plant/site access.
• Ensure new hire documentation is completed accurately and timely.

Employee Records & HR Compliance:

• Maintain accurate and confidential personnel files and employee records in accordance with company policy and applicable legal requirements.
• Maintain employee attendance, EEO, training, disciplinary, and other required HR records.
• Ensure HR records and processes comply with applicable federal, state, and local employment laws and regulations.
• Maintain records and documentation required for DOT-regulated employees, as applicable.
• Assist with required government reporting and employment compliance requirements.
• Maintain accurate employee headcount information and prepare regular HR reports for management.
• Maintain confidentiality of employee information and exercise appropriate discretion when handling sensitive HR matters.
• Assist with audits of personnel, payroll, benefits, and other HR records.

Leave, Attendance & Workforce Administration:

• Administer and monitor employee attendance and PTO programs in accordance with company policies and applicable collective bargaining requirements.
• Assist employees and managers with questions regarding leave, attendance, PTO, and related policies.
• Coordinate applicable leave documentation and maintain appropriate records.
• Monitor attendance trends and provide information to management to assist with workforce planning and employee relations.
• Assist with the administration of workers' compensation claims and related documentation.

Drug & Alcohol Testing:

• Coordinate the company's random drug and alcohol testing program in accordance with applicable company policies and regulatory requirements.
• Coordinate pre-employment, random, reasonable suspicion, post-accident, return-to-duty, and other required testing as applicable.
• Maintain confidential testing records and documentation.
• Coordinate with testing facilities and applicable third-party providers.

Union Administration:

• Assist with administration of union-related HR activities, including union dues, education fund payments, and required reporting. Maintain accurate records related to union employees and applicable collective bargaining requirements.
• Support management in addressing routine union employee questions and issues.
• Assist the Human Resource Manager with preparation for union meetings, grievances, negotiations, and other labor-related matters as needed.
• Monitor changes to the Collective Bargaining Agreement and assist with communicating applicable changes to management and employees.

Performance Management & Training:

• Assist managers with the performance management process, including performance evaluations, documentation, coaching, and corrective action.
• Provide guidance to managers regarding appropriate documentation and consistent application of company policies.
• Coordinate and maintain employee training records.
• Assist with required safety, compliance, regulatory, and employee development training programs.
• Support initiatives designed to improve employee engagement, retention, communication, and development.

HR Programs & Employee Engagement:

• Assist with the planning, preparation, and execution of company-sponsored employee events and engagement activities.
• Administer the employee recognition and service award programs, including Years of Service recognition.
• Assist with employee communication initiatives and HR-related company communications.
• Identify opportunities to improve HR processes, employee experience, and administrative efficiency.
• Assist in developing and implementing HR policies, procedures, forms, and programs.
• Support organizational initiatives and special projects as assigned by the Human Resource Manager.

Management & Reporting:

• Prepare regular HR reports, including headcount, turnover, attendance, payroll, benefits, recruiting, and other workforce metrics.
• Analyze HR data and provide recommendations to management when trends or concerns are identified.
• Assist with annual HR budgeting and forecasting.
• Maintain appropriate documentation and reporting for senior leadership.
• Prepare correspondence and other HR-related communications as needed.
• Provide back-up support for the Human Resource Manager as necessary.

Other Responsibilities

• Maintain regular and reliable attendance.
• Maintain a high level of confidentiality regarding employee and company information.
• Demonstrate professional conduct and represent the Human Resources department in a positive manner.
• Perform other duties and responsibilities as assigned.

General Skills