Banquet Setup Manager

Job Description

Job Description

POSITION SUMMARY:

Banquet Setup Manager will support the Director of Facilities and Associate Director of Facilities in strategic planning of events, coordinating setups, service, staffing and general administration of the Facilities Department which is responsible for equipment setup and cleanliness throughout Team San Jose’s campus. This role with follow and reinforce all SOPs with the Facilities Team. This position reports to the Associate Director of Facilities.

POSITION RESPONSIBILITY

• Represents the department in a responsive, flexible, customer friendly and
  professional manner and serves as the facilities management representative.
• Support the strategic planning and general administration of the Facilities Department making recommendations for continued improvement.
• Plan and organize long range assignments for maintenance and utility services programs
• Interpret and relay information to staff from event diagrams.
• Supervise Facility Department union staff which includes coordination, selection, training and evaluation of all direct reports.
• Implement programs through subordinate supervisory staff to promote efficiency of labor, utility management, facility projects and preventive maintenance

• Position requires primarily swing and weekend coverage and occasional holiday coverage.

• Develop & adhere to SOP (Standard Operating Procedures) to maximize efficient utilization in cleanliness, storage, and event requirements.
• Oversee, inventory, and order supplies to promote efficiency.
• Ensure the facilities remain in compliance with applicable fire and safety codes.
• Responsible for ensuring compliance with all related collective bargaining agreements
• Ability to do Payroll in the payroll processing platform.
• Plan & organize special projects assigned by Associate Director of Facilities.
• Attend planning meetings with ESM & F&B for upcoming events.
• Attend preconvention & other planning meetings.
• Able to organize & train newly hired staff.
• Oversee green initiatives by monitoring recycling practices and addressing concerns within Facilities and other departments.
• Conduct Facilities equipment inventory.
• Identify and communicate Operations and Facilities opportunities via workorders or radio through Daily Walkthroughs.
• Participate in communications & safety committee meetings.
• Collaborate with other departments’ Management Teams to ensure events run smoothly.

JOB REQUIREMENTS

• Must be available to work nights, weekends and holidays.
• Experience managing people in a union environment preferred.
• Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret an extensive variety of technical instructions.
• Working knowledge of software applications such as MS Word and Excel and ability to learn property specific applications such as EBMS/Momentous.
• Requires the ability to effectively establish and maintain cooperative working relationships within a diverse, multicultural environment.
• Experience in banquet meeting room setups preferred.
• Basic command of Spanish preferred.
• Provide unwavering attention to detail when evaluating setups and cleanliness.
• Proven ability to manage multiple projects independently.
• Self-directed learner proactive in overcoming obstacles.
• Capable of working autonomously in a fast-paced environment.

Team San Jose is an equal opportunity employer.