Vendor Reconciliation & Pharmacy Operations Specialist

Vendor Reconciliation & Pharmacy Operations Specialist

PharMerica, a part of Brightspring Health Services, is a long-term care pharmacy services provider that supplies medications, clinical support, and pharmacy management to healthcare organizations across the United States. As a non-retail pharmacy, we focus on providing exceptional customer service and meeting the pharmacy needs for hospitals, rehabilitation facilities, long-term acute care centers, and other specialized care centers nationwide.

The Vendor Reconciliation & Pharmacy Operations Specialist will play a critical role in ensuring financial accuracy, vendor accountability, and operational continuity across our pharmacy network.

This position is responsible for reconciling non-utility vendor statements, partnering with pharmacy teams to resolve processing gaps, and ensuring timely invoice submission to prevent operating expense fluctuations and vendor credit holds.

This is a Hybrid work schedule where some days are spent in the office and others in your home office.

Schedule: Monday - Friday, hours depend on the business needs but are generally 8:00am to 5:00pm

Benefits and perks for You!

• Medical, Dental, Vision insurance
• Health Savings & Flexible Spending Accounts (up to $5,000 for childcare)
• Tuition discounts & reimbursement
• 401(k)
• Company Paid Time Off*
• Shift Differential
• DailyPay
• Pet Insurance
• Employee wellness and discount programs

*Benefits may vary by employment status

Responsibilities

• Reconciles vendor statements (non-utility) against internal records to identify discrepancies, missing invoices, and billing errors
• Investigates and resolves processing gaps in collaboration with pharmacy teams and Accounts Payable
• Ensures timely submission and accurate coding of invoices to prevent expense volatility and large operating expense accruals
• Monitors vendor aging reports and proactively mitigate risk of credit holds
• Communicates regularly with vendors regarding discrepancies, missing documentation, and payment status
• Tracks reconciliation progress and provide reporting to Finance and Operations leadership
• Collection of unclaimed property
• Develops and documents best practices to improve invoice workflow efficiency and reconciliation accuracy
• Escalates systemic process breakdowns and recommend corrective action
• Other projects and duties as assigned

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, Healthcare Administration, or related field preferred
• 25 years of experience in accounts payable, vendor reconciliation, pharmacy operations, or healthcare finance
• Experience reconciling vendor statements and managing invoice workflows.
• Strong Excel skills and comfort working in ERP or financial systems.
• High attention to detail and strong analytical skills.
• Ability to collaborate cross-functionally with pharmacy, finance, and vendor partners.
• Strong organizational skills with the ability to manage multiple deadlines.
• Financial accuracy and audit mindset
• Process improvement orientation
• Clear and professional communication
• Problem-solving and root cause analysis
• Proactive risk mitigation