Maintenance Support

Job Information Date: May 6, 2026 Location: AUSTIN, TX Functional Title: Maintenance Support Job Title: Administrative Asst III Agency: Health & Human Services Comm Department: Motor Pool Posting Number: 16503 Closing Date: 07/05/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $2,953.25 - $4,365.66 per month Pay Frequency: Monthly Salary Group: TEXAS-A-13 Shift: Day Telework: Not Eligible for Telework Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Austin State Hospital Job Location City: AUSTIN Job Location Address: 4110 GUADALUPE Brief Job Description Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being surrounded by dependable, trustworthy, hardworking colleagues who value teamwork? The Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant III – Maintenance Support to support operations under the Plant Manager. The role includes administrative duties, technical program assistance, and coordination of plant maintenance activities. Essential Job Functions Attend work on a regular basis and may be asked to work a specific shift schedule, rotating schedule, extended shift, or overtime as required by agency leave policy. Organize, maintain, and safeguard internal records and documentation while ensuring communication is effective and policies are followed, maintaining daily mail, certified mail, and contact lists. Coordinate office and facility repairs, communicate with vendors or maintenance personnel, enter repairs into the CAFM system, and ensure completion and proper documentation. Act as the Data Coordinator for plant maintenance: manage data, assist users with computer applications, troubleshoot technical and mechanical issues, and keep maintenance records accurate. Procure equipment and parts for shop operations in compliance with procurement policies, rules, and regulations; process invoices and related documentation. Serve as a central point of contact for internal and external stakeholders, providing professional communication and fostering positive relationships. Organize and coordinate meetings, conferences, and seminars, including scheduling, agenda preparation, logistics, and travel arrangements. Accurately enter information into databases or systems, verify data completeness, maintain digital and physical files, generate reports, and ensure data confidentiality. Ensure staff maintain current AUA certification and provide guidance for those who are not up to date. Perform other duties as assigned, including participation in disaster response or Continuity of Operations (COOP) activities. Knowledge, Skills & Abilities (KSAs) Knowledge of office practices and administrative procedures. Knowledge of business English, spelling, and grammar. Knowledge of state travel policy and procedure. Knowledge of record keeping and filing systems. Knowledge of HIPAA laws. Skilled in written, verbal, and proofreading communications. Skilled in time‑keeping and Microsoft Office products. Ability to implement and evaluate administrative procedures, interpret rules, regulations, and policies, and communicate effectively. Ability to work independently and as part of a team, manage multiple projects, prepare correspondence, and maintain confidential information. Ability to interpret complex rules, regulations, policies, and procedures and communicate efficiently in both written and verbal formats. Initial Screening Criteria At least two (2) years’ experience in a professional support role. #J-18808-Ljbffr