Asset Management Associate

Position Summary

We’re looking for an Asset Management Associate to run the day-to-day of asset management alongside the Partner who oversees the portfolio. Property management is handled by our third-party managers; this is the owner’s-side role that stays ahead of everything across them — anticipating what each property, deal, and project needs before it becomes urgent, doing the first-pass analytical work, and bringing leadership decision-ready recommendations. It’s an operations and execution role, not a financial modeling or underwriting seat — and a proactive one: we want someone who gets out in front of expirations, vacancies, and issues, not someone who waits to be asked. You’ll own the portfolio’s forward motion. Strong performers have a direct path to Asset Manager.

Key Responsibilities

Operations

• Own the critical-date calendar — lease expirations, option and notice deadlines, renewals — working from Yardi and firm reporting, and surface what needs action well ahead of time

• Review the annual property budgets prepared by the third-party managers — benchmark against prior year and actuals, challenge line items, work through adjustments with the managers, and prepare them for leadership approval

• Monitor portfolio data and flag exceptions: tenant delinquencies, bounced checks, opex variances, and sales-reporting gaps

• Review and approve vendor invoices against budget within your authority, escalating larger items to leadership

• Keep documents and records flowing — route executed agreements and keep deal and property records current

Manager & Portfolio Oversight

• Serve as the owner’s-side point of coordination across our third-party property managers — drive deliverables, confirm completion, and surface gaps before they become problems

• Maintain a single, current view of who owes what across managers, brokers, attorneys, and internal team members, and chase open items through to completion

• Conduct routine site visits to verify property condition, signage, landscaping, and manager performance — independent eyes on the portfolio that catch issues before they escalate

• Prepare a weekly status summary so leadership always knows what’s moving, what’s stuck, and what needs a decision

Deals, Leasing & Marketing

• Keep active deals, LOIs, renewals, and amendments moving — follow up with brokers, tenant reps, and internal parties so nothing stalls

• Research market comps and prepare renewal recommendations — rate, term, and structure — then execute approved renewals through to signature

• Complete first-pass review of leases and amendments against MMG’s standard positions, producing a clean redline and an exceptions memo for leadership and counsel

• Analyze upcoming expirations to increase asset value

• Keep vacancy marketing current and accurate — property flyers, the MMG property websites, and CoStar listings — so available space is well represented

Projects & Tenant Turnover

• Serve as the asset-management liaison on facade and capital projects — the construction team runs the build; you safeguard business continuity, minimize tenant disruption, and own the asset-management items the build touches

• Drive landlord work, tenant build-out, and delivery obligations through to opening — coordinating across managers, construction, and the tenant to accelerate rent commencement, so nothing slips between hand-offs

Where the Role Grows

MMG is building an in-house tenant-prospecting platform. This role helps finalize it, supports the rollout, and takes full ownership once it’s stabilized, running targeted outreach for our vacancies and handing qualified prospects to our landlord-rep brokers.

Qualifications

• 3–6 years in commercial real estate — asset management, brokerage, REIT/owner analyst, or a multi-hat role at a smaller owner

• Comfortable reading leases, rent rolls, deal terms, and operating budgets, and able to prepare a renewal recommendation

• Exceptionally organized — and a finisher who closes loops, not just tracks them

• Comfortable holding outside managers, brokers, and internal colleagues accountable to deliverables and deadlines

• Proficient in Yardi (or similar), Microsoft Office, and CRM tools

• Self-directed — able to run the function independently and escalate the right things at the right time

• Strong written communication and sound judgment about what needs leadership’s attention

• South Florida market familiarity a plus

Compensation

Base salary plus performance bonus tied to individual and portfolio performance

Full benefits | PTO | Clear path to Asset Manager within a vertically integrated South Florida real estate platform