Supplier Accounting Analyst

Job Description

Job Description

Empire Merchants North is the premier wine and spirits distributor in Upstate New York with roots going back to the end of Prohibition. With more than 600 dedicated employees and state-of-the-art facilities, Empire Merchants North has become synonymous with both service and quality and has earned the loyalty of more than 9,000 area restaurants, bars, hotels, nightclubs, and retail outlets. Empire Merchants North acts as a marketing agent for the brands that we represent and is proud to employ the most knowledgeable and well-equipped sales force in Upstate New York.

We are seeking a detail-oriented Supplier Accounting Analyst to join our Accounting team.

Full-Time | Monday - Friday | Hybrid Schedule

Performs collection & Invoicing duties on Supplier Accounts, for items such as samples, incentives, DA’s, unsaleables, special billings, etc.

ESSENTIAL POSITION RESULTS
•Management of Supplier Accounts Receivable
•Create/Update and Analyze Supplier AR Aging Report
•Collect on Open Accounts Receivable by working with Supplier Rep, Supplier AP or other Rep and involving KSBM as necessary.
•Provide feedback and appropriate resolution for Supplier Open Accounts Receivable, by monitoring the Supplier AR mailbox.
•Provide assistance to Cash Application Clerks for processing of checks and/or credit memos for Supplier AR
•Process invoices for Allowance of Doubtful Accounts and maintain write-off schedule.
•Provide copies of invoices as requested.
•Provides a monthly list of paid unsalables for destruction.
•Invoicing to suppliers
•Co-Packs (including recon)
•Brand expenses
•Price book inserts
•Displays (including recon)
•Wine Lists and Signs
•Hart tastings
•Billback for Misc. AR postings from purchasing or AP
•Incentive processing – Multiple steps to accrue, tie to PR and bill, cash claims, etc.
•Backup Supplier Business Analyst for monthly invoicing
•Settle DA’s to ensure that all DA’s have processed completely – if not, run the manual settlement process
• Reconcile the Supplier AR account 12112
• Backup for Internal Order database by Supplier and Brand
• Monthly Moet DPP backup to Brand Manager
• Run & print monthly statements and invoices, emailing suppliers
• Including Gallo Special billings
• Backup for daily cash banking emails
• Perform other duties as assigned
• Maintains customer confidence and protects operations by keeping information
confidential.
• Maintains a safe and clean working environment by complying with procedures, rules and
regulations.

SUPERVISORY RESPONSIBILITIES
None

COMPENSATION & BENEFITS 

Empire Merchants North offers a competitive compensation package including:

• Hourly Rate: $24.03 - 26.38 per hour commensurate with experience and qualifications / annual bonus potential
• Paid Holidays, Health Plan options (medical, dental, disability coverage, life insurance, and other voluntary plans), 401K, PTO, vacation accrual, Flexible Spending Account, and more.
• The company will evaluate a specific candidate's education, skills, and experience when making an offer.

 

QUALIFICATIONS
Education, Certifications and/or licenses:
Bachelor’s degree in related field and/or equivalent training and work experience

EXPERIENCE:
Two or more years related experience and/or training; or an equivalent combination of
education and experience.

KNOWLEDGE/SKILLS:
• Proficient PC skills using MS Office & Adobe and other various computer systems including
presentation software (SAP a plus).
• Intermediate to Advanced excel skills – pivot tables, VLOOKUP, etc.
• Results oriented professional with excellent verbal/written communication skills using
diplomacy and discretion as well as strong customer service skills.
• Ability to multi-task, work independently and/or within a team, pay attention to detail
and meet deadlines.

Empire Merchants North is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, sexual orientation, gender identity, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. Empire Merchants North will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities.

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