Payroll Assistant HR/Payroll PT

About the Role Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) is a two-time Aspen Award-winning institution and one of America’s top 100 producers of Minority Associate Degrees. The college offers excellent health insurance benefits, a state retirement pension plan, wellness programs, Code Green early closure Fridays in the summer, and closures for spring break and several major holidays, including the week between Christmas and New Year and several days in March for Spring Break. Position Summary The Payroll Assistant HR/PAY serves as the primary contact for supporting college payroll administration. The individual coordinates payroll processing activities, ensures accurate data entry, timely transactions, and assists in resolving payroll inquiries. The role requires comprehensive knowledge of HR and payroll, excellent customer service skills, and the ability to independently manage personnel records and forms. Reports to: Payroll Director. Work hours: 20 per week. The hiring salary will be from the minimum to the mid-point of the advertised salary range. The position is open until filled. Responsibilities Payroll Processing & Contract Administration (45%) Coordinate with the Payroll Director to ensure employees have access to current payroll information, forms, and procedures. Review and process adjunct faculty contracts and Personnel Payment Instructions (PPIs), including flat‑rate and hourly payments. Communicate with departmental administrative assistants regarding PPI issues and maintain documentation in electronic format. Process hourly PPIs for temporary employees, student assistants, and work‑study participants, update general ledger account codes for new temporary positions, and transition employees into Self‑Service Time Entry. Submit JotForm requests to IT to establish Self‑Service accounts. Collaborate with departmental administrative staff and Financial Services to resolve payroll discrepancies and update general ledger account codes for new or revised positions. Process federal and state tax forms for employees across multiple jurisdictions including Maryland, District of Columbia, Virginia, West Virginia, Pennsylvania, and South Carolina. Employee Onboarding & Training (20%) Lead onboarding activities related to payroll, ensuring completion of all required HR documentation and compliance requirements. Educate new employees on payroll schedules and available payroll services. Maintain onboarding materials and track completion of onboarding requirements, ensuring timely updates in payroll systems. Coordinate onboarding logistics, including document collection and campus orientation activities. Train new employees on Self‑Service Time Entry and Self‑Service Leave Reporting systems. Direct Deposit & Self‑Service Banking (10%) Assist employees with payroll self‑service functions, including direct deposit enrollment, banking updates, and account setup. Send onboarding welcome emails related to direct deposit and support employees with self‑service banking setup. Review new bank setups and update the ACH Colleague bank table to ensure accuracy prior to payroll transmission. Records Management & Compliance (20%) Ensure compliance with federal and state payroll regulations and institutional policies. Maintain accurate and confidential employee records in accordance with institutional guidelines and legal requirements. Support internal and external audits by providing payroll documentation and employee records as needed. Manage document retention processes, including secure disposal of outdated or confidential records. Process Verification of Employment requests for external agencies, including financial institutions, government entities, military organizations, and previous employers. Professional Development (5%) Participate in monthly 'Boost Your Payroll Knowledge' training sessions offered by Payroll Services. Required Education and Experience High school graduate; associate degree preferred. Three (3) years of experience preferred in an HR/PAY environment. Proficient in the Microsoft Office Suite, with knowledge of Word and Excel. Ability to manage multiple tasks and projects while providing customer service by phone and in person. Preferred Education and Experience High school graduate; associate degree preferred. Three (3) years of experience preferred in an HR/PAY environment. Proficient in the Microsoft Office Suite, with knowledge of Word and Excel. Ability to manage multiple tasks and projects while providing customer service by phone and in person. Knowledge of office management principles, methods, and procedures. Knowledge of principles, problems, and methods of public and business administration. Knowledge of the department mission, goals, and objectives. Knowledge of sorting and filing techniques and records retention policies and schedules. Maintain professionalism when dealing with internal and external stakeholders. Manage and prioritize multiple assignments. Maintain accuracy and attention to detail when completing multiple assignments. Track and monitor regulatory or process changes in an organized manner. Identify information, materials, and resources needed to complete projects or assignments. Establish and maintain cooperative working relationships with management, staff, and stakeholders. Use tact and diplomacy when dealing with the needs, problems, and concerns of other department staff, outside agency personnel, and the public. Physical Demands The work is mostly sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly. Work Environment Work is performed in a relatively safe and secure environment. General Employment Information The College of Southern Maryland is an Equal Opportunity Employer. Background Checks The final candidate for this position will be subject to a criminal history check and a sex offender registry check. #J-18808-Ljbffr College of Southern Maryland