Executive Assistant (Senior Coordinator, Admin)

Executive Assistant (Senior Coordinator, Admin)At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world's most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world.Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world.The Advanced Technology (AT) Strategic Business Unit (SBU) is seeking an Executive Assistant (Senior Coordinator, Admin) to provide superior administrative support to program efforts located in Tucson. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: a) provide support to the Portfolio Director, Directors as well as the Program Managers for the family of efforts, b) provide support to the 600+ employees, and multiple office and lab spaces within the portfolio of programs, and c) interface with other administrative assistants and personnel across other Programs/Directorates within the Advanced Technology SBU. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships within the Advanced Technology leadership teams. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information.This role is onsite in Tucson, AZ.What You Will DoManage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed.Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.Submit visit requests via approved Raytheon tools.Process employee changes utilizing approved Raytheon tools.Attend meetings and other functions as requested.Plan and coordinate on-boarding and off-boarding activities for employees.Work with the admin team on various projects, as well as assisting with improving processes where necessary.Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.Build and maintain good business relationships with managers and administrative personnel.What You Will LearnGain skills and experiences that will prepare you for opportunities for professional development and enhance your professional development within a leading aerospace companyCross functional collaboration with various teams and departmentsEnhance communication and technical skillsDevelop problem-solving expertiseWhat You Will DoRequires daily interface with customers and the engineering team in communicating financial status, engineering progress, issues, and opportunitiesEnsure risk / opportunity management plans are comprehensive and executed to meet program and business commitmentsExecution of the annual and 5-year business plan to meet commitments to RaytheonTravel up to 25% based on business needsQualifications You Must HaveTypically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experienceMicrosoft Office experienceExperience with meeting coordination and logisticsAdministrative or office support experience in roles involving general administrative or office support tasksAn active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access or Top Secret after startQualifications We PreferAbility to maintain confidentiality of information and dataAerospace and defense administrative assistant experienceExperience utilizing administrative related tools and processing for file sharing, moves, facility tickets, visitor requests, and/or ordering suppliesWorking knowledge of teleconferencing tools and scheduling processes for Zoom, Teams, and government VTC itemsAbility to respond quickly and effectively to non-routine requests and situationsExperience in working independently as well as working in a team environmentEvidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and othersAn active and in-scope Top Secret US clearanceWhat We OfferOur values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and InnovationNot Relocation Eligible – Relocation assistance not availableThe salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.