Assistant Secretary, Bilingual
Reynolds School District 7
JOB TITLE: Assistant Secretary Job Summary: The job of "Assistant Secretary" is done for the purpose/s of providing requested clerical support at school site; communicating various information regarding activities and/or in response to requests; and providing for timely and accurate distribution of materials. Essential Job Functions: (functions may vary according to assignment but may include the following)
- Supports principal and assistant principals, in both routine and confidential areas, for the purpose of providing assistance with their administrative functions.
- Maintains various records, schedules, files, rosters, etc. for the purpose of documenting and/or providing reliable information.
- Monitors financial related information, (e.g. class size, attendance, time sheets, etc.) for the purpose of documenting activities for reimbursement and/or adhering to policies.
- Processes documents and materials (e.g. schedules, agendas, mail, calendars, etc.) for the purpose of disseminating information to appropriate parties.
- Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
- Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
- Assists with the ordering and distribution of supplies and orders, as assigned, for the purpose of providing adequate materials for employees.
- Oversees a variety of schooled or statewide programs, as assigned (i.e. substitutes, pagers, phone system, master schedules, building use, etc.) for the purpose of meeting school, district and/or state requirements and ensuring the smooth operation of the school.
- Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
- Supervises the work of student assistants and volunteers for the purpose of ensuring accurate work.
- Handles funds, as assigned, for the purpose of processing student fees, sale of products, etc.
- Assist with health office duties as needed.
- Experience Required: Prior job-related experience.
- Skills, Knowledge and/or Abilities Required:
- -Skills to operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar, and punctuation.
- -Knowledge of standard office equipment.
- -Abilities to sit for prolonged periods, understand and carry out oral and written instruction. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.
- Education Required: High School diploma or equivalent.
- Licenses, Certifications, Bonding, and/or Testing Required: -Oregon Fingerprint and Criminal Check clearance, Cardiopulmonary Resuscitation and First Aid Certificates.
- Please describe why you chose to apply for a position with this specific school.
- If hired, what goals might you have for this position and how would you implement them?
Vacancy posted 3 days ago
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