Facility Manager

Facilities Manager – Operations Division Summary The Facilities Manager (FM) owns the physical condition, preventive maintenance, and repair execution for WareSpace properties. This role combines heavy hands‑on maintenance labor with some operational oversight of facilities work, including assisting with scope, bidding, vendor management, and project execution for items beyond in‑house capabilities. The FM is a core driver of tenant experience and asset performance by reducing disruptions, accelerating issue resolution, and improving repair quality and cost control. Essential Functions Preventive Maintenance & Site Readiness Execute and maintain preventive maintenance routines for building systems and site infrastructure. Perform regular property walks/inspections; identify risks, failures, and deferred maintenance; prioritize work plans. Maintain readiness standards for common areas, exterior grounds, access points, docks/loading areas, and building envelope. Maintain logs, checklists, and documentation for inspections, PM schedules, and corrective actions. Hands-On Maintenance & Repairs (In-House Scope) Perform routine and light-to-moderate maintenance tasks including (as applicable): Package/pallet handling and site support tasks tied to operations and tenant needs Racking installation and adjustments Light plumbing and door/lock repairs Painting, wall repairs, and patchwork Exterior maintenance (mowing, power washing, curb painting, window washing, trash pick up, pallet breakdown, etc.) Roof and gutter cleaning Troubleshoot issues, make repairs within capability, and ensure quality completion. Facilities Project Management & Vendor Oversight For work beyond in‑house capability, assist with end‑to‑end execution including assisting with: Diagnose issues and assist in the develop of clear scopes of work (SOW) Obtain and evaluate competitive bids; recommend best‑value vendors Coordinate scheduling, site access, and execution with minimal tenant disruption Manage vendors onsite; ensure safety, quality, and adherence to the approved SOW Verify completion and closeout (photos, invoices, warranties, documentation) Partner with General Manager and Regional Director of Operations on prioritization and approval. Budgeting, Cost Control & Financial Discipline Support R&M budgeting discipline through assistance in scoping, proactive maintenance planning, and spend tracking. Identify opportunities to reduce costs by avoiding over‑engineered solutions and repeat work. Safety, Compliance & Risk Management Maintain a safe working environment and promote safety compliance for staff, vendors, and tenants. Support property compliance readiness through routine checks, documentation, and timely remediation of hazards. Escalate urgent safety or building system risks immediately to General Manager and Regional Director of Operations and coordinate emergency response as required. Collaboration & Operational Support Coordinate closely with General Manager and Regional Director of Operations to minimize tenant disruption and ensure consistent communication on repairs and service interruptions. Qualifications Required 3+ years of facilities maintenance experience in commercial/industrial, property management, storage/warehouse, or similar environments. Demonstrated ability to perform hands‑on repairs and maintenance across building systems and general carpentry/finishes. Experience managing vendors/contractors and overseeing work quality and safety onsite. Working knowledge of building systems (e.g., HVAC basics, doors/overhead doors, electrical fundamentals, plumbing fundamentals). Strong organizational skills for tracking PM schedules, work logs, and vendor documentation. Prior responsibility for maintenance budgets, R&M spend, or project cost tracking. Experience scoping work, soliciting bids, and selecting vendors based on best value. Valid driver’s license; ability to travel locally between properties if required. Certifications relevant to maintenance/facilities (OSHA, HVAC/EPA, electrical, etc.). Competencies Technical judgment and practical troubleshooting. High standards for workmanship and quality control. Strong vendor management and negotiation discipline. Proactive planning and prioritization (prevention over reaction). Safety‑first mindset and risk escalation. Clear communication with operations/front‑of‑house teams. Work Environment / Physical Requirements On‑site role requiring frequent walking, climbing stairs/ladders, bending, lifting, and use of hand/power tools. Ability to lift up to 50 lbs and work outdoors in varying weather conditions. On‑call or after‑hours response will be required for urgent facility issues. #J-18808-Ljbffr