Program & Events Manager

Program & Events ManagerThe Program & Events Manager is responsible for leading all efforts to plan and execute a wide range of in-person, hybrid, and virtual programs and events from small meetings to large-scale initiatives with poise and professionalism. This role manages logistics, vendors, budgets, and timelines while also supporting marketing, communications, and administrative operations. The Program and Events Manager must be able to lead both small and large teams as program and event support needs and volume changes. Occasional travel to off-site events is required. This position works with leadership to understand departmental needs and tailor events accordingly.This is a highly visible role that serves as a key liaison between the NIH community, vendors, partners, and internal staff. The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities in a dynamic environment. This role requires strong organizational skills, communication abilities, and the ability to work under pressure and manage processes with little oversight. This position blends special program execution, event planning, with marketing and administrative operations.This role requires you to successfully pass an NIH background check.Key ResponsibilitiesProgram & Event ManagementLead the planning, coordinate and execute programs and events from concept through completionManage logistics including venues, catering, A/V, speakers, travel, and on-site supportDevelop and maintain event flow, timelines and checklistsRecruit, train, and oversee contractors and temporary event staffNegotiate vendor contracts and manage relationships with vendors and speakersTrack budgets, process invoices, and coordinate payments with accountingPrepare post-event summaries, reports, and metrics for leadership and Board usePartner with the Director of Administration on NIH collaborations and partnershipsMarketing & CommunicationsSupport promotional efforts including email campaigns, newsletters, and social mediaCoordinate with marketing and website contractors to ensure accurate and timely updatesAssist with the development of digital and print collateral for programs and eventsEnsure all marketing and communication materials comply with regulations and standardsAdministrative & Operations SupportProvide general administrative support and backup front desk coverage as neededMaintain program records, contact lists, and internal documentationSupport senior leadership with scheduling, logistics, and reportingQualificationsStrong organizational, communication, and problem-solving skillsExcellent attention to detail and ability to manage multiple projects simultaneouslyProfessional, customer-focused demeanor with strong interpersonal skillsAbility to handle confidential information with discretionExperience hiring and managing seasonal or temporary staffProficiency in Microsoft 365, Zoom, and Adobe AcrobatExperience with event registration or project management tools preferredEducation & ExperienceBachelor's degree preferred5+ years of experience in event planning, program coordination, or administrative operationsExperience in nonprofit, higher education, or similar environments a plusBenefits100% employer-paid medical and dental insuranceGenerous paid time off and holidaysTuition reimbursement and professional development supportRetirement plan with employer contributionTravel mileage reimbursementWork EnvironmentThis role requires working onsite three to four days per week, with occasional evening or after-hours event support. Must be able to lift up to 25 lbs., stand for extended periods during events, and assist with setup and breakdown of event materials.Equal Employment Opportunity StatementThe Foundation for Advanced Education in the Sciences (FAES) is an Equal Opportunity Employer. We are committed to providing equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, marital status, or any other protected characteristic under applicable federal, state, or local law. FAES also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.