Executive Assistant

Executive Assistant (EA) - Remote U.S. Hours Calendar, Travel, Executive Support Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required) About the Role We're hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment. This is not a basic admin role. You'll act as a gatekeeper, operator, and strategic partner - ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication. If you're someone who anticipates needs, solves problems before they happen, and thrives under pressure, this role puts you at the center of decision-making. What You'll Own Calendar & Scheduling Management Manage complex executive calendars across multiple time zones Prioritize requests, resolve conflicts, and optimize time usage Coordinate meetings using: Google Calendar Microsoft Outlook Ensure executives are always prepared and never double-booked Communication & Executive Support Draft, edit, and send professional emails and memos Screen inbox, calls, and requests - escalation only what matters Act as a liaison between executives, clients, and internal teams Maintain clear, professional communication across stakeholders Meeting Preparation & Follow-Up Prepare agendas, talking points, and briefing documents Gather and synthesize key information before meetings Take notes, track action items, and ensure follow-through Keep executives aligned on priorities and outcomes Travel & Logistics Coordinate domestic and international travel Book flights, hotels, and transportation Build detailed itineraries and manage last-minute changes Handle expense tracking and reimbursements Project & Priority Management Track executive priorities and ongoing initiatives Follow up with teams to ensure deadlines are met Conduct research and prepare reports or summaries Support decision-making with structured information Administrative Operations Maintain organized digital filing systems Manage document versions, approvals, and workflows Handle confidential information with discretion Support onboarding/offboarding for senior roles What Success Looks Like Executive calendars run flawlessly No missed meetings, delays, or communication gaps Executives stay focused on strategy - not admin work Tasks are anticipated and handled proactively #J-18808-Ljbffr Talentify