Accounting Specialist

Job Description

Job Description

Go Maverick Group's client, is a family-owned organization comprised of four affiliated brands serving Northeast Ohio through landscape design, construction, property management, outdoor living, material supply, and commercial snow and ice management services.

They are looking for a Accounting Specialist who will play a critical role in managing the financial and contractual administration of large-scale projects across the organization. You will be responsible for managing accounts payable (AP) and accounts receivable (AR) for multiple brands, ensuring accurate financial records and controls. You will also assist with month-end closing tasks, verify and approve invoices, and handle cash transactions.

Additionally, you will manage financial data integrity, reconcile credit card transactions, process purchase orders, and support tax compliance. Ideal candidate will successfully collaborate with external partners on financial workflows, assist with audits, improve process efficiency, have exceptional attention to detail, and the ability to operate independently in a fast-paced environment.

Key Responsibilities

• Manage day-to-day Accounts Payable and Accounts Receivable activities, ensuring timely and accurate processing of invoices, payments, collections, and account transactions.
• Review, code, verify, and approve invoices while maintaining proper documentation and compliance with established accounting procedures and internal controls.
• Record cash receipts and payments, including ACH transactions, manual checks, deposits, and other banking activity within the accounting system.
• Assist with month-end close activities across multiple business locations, including journal entries, account reconciliations, accruals, and financial reporting support.
• Perform reconciliations for accounts payable, accounts receivable, payroll, banking, credit card accounts, and other assigned general ledger accounts; research and resolve discrepancies as needed.
• Maintain the accuracy and integrity of accounting master data, vendor records, customer records, and financial information across ERP and related systems.
• Process purchase orders, receipts, and related transactions within the ERP system and collaborate with internal teams to ensure accurate financial tracking.
• Manage corporate credit card accounting, including transaction coding, posting, reconciliation, and policy compliance.
• Support inventory accounting processes through transaction review, variance analysis, and reconciliation activities.
• Prepare recurring financial and operational reports for leadership and regional locations.
• Assist with annual 1099 reporting, tax documentation requests, and compliance-related filings as required.
• Process and reconcile intercompany transactions to support accurate financial reporting across entities.
• Support internal and external audit activities by preparing schedules, documentation, and responding to information requests.
• Partner with internal stakeholders and external service providers to improve accounting processes, enhance efficiencies, and support ongoing ERP system initiatives.

Requirements

Required

• 3-5 years of experience in an accounting role.
• Associate’s Degree in Accounting, Business Administration, Finance, or a related field (or equivalent combination of education and experience).
• Attention to detail with strong organizational and analytical skills, the ability to manage multiple tasks projects and competing priorities while meeting deadlines.
• Strong verbal and written communication skills.
• Experience with ERP, and project management systems such as Aspire.

Preferred

• Knowledge of lien waivers, payment applications, subcontractor compliance requirements, and contract risk management.
• Experience in construction, landscape construction, facilities services, or project-based industries, would be preferred.
• Advanced proficiency with Microsoft Excel and financial/accounting systems.
• Experience reviewing and administering contracts, subcontracts, project change orders, and compliance documentation.

What Success Looks Like

• Accurate and timely project billings and collections.
• Strong contract compliance and document management.
• Effective management of subcontractor and vendor payments.
• Reliable financial reporting and project profitability tracking.
• Proactive identification and resolution of billing, contract, and financial issues.

Benefits

This is a unique opportunity to step into a highly visible role that sits at the intersection of project operations, finance, and contract administration. As the Accounting Specialist, you'll take ownership of critical financial and contractual processes that directly support project profitability, cash flow, compliance, and long-term business success.

You'll work closely with a collaborative leadership team that values accountability, expertise, and continuous improvement. Your insights won't get lost in a large corporate structure. Instead, you'll have the opportunity to influence processes, build strong partnerships across the organization, and make a measurable impact every day.

If you're looking for a role where your attention to detail, financial acumen, and contract administration expertise will be recognized and appreciated, our client offers an environment where you can grow professionally while helping shape the future of a respected, family-owned organization.

Their new offices are located in Chesterland, OH, where they look forward to having someone who can come in and collaborate with the team while still offering flexibility when appropriate. They provide a competitive salary, discretionary bonus opportunities, health benefits, a 401(k), paid vacation, holidays, and more.