ADMINISTRATIVE OFFICE ASSISTANT III

Position Information

Position Information


Posting Number
S-3923


Position Number
03620


Type of Recruitment
INTERNAL


Position Title
ADMINISTRATIVE OFFICE ASSISTANT III


Position Summary


Duties performed are of a complex and varied secretarial/administrative nature in the Department of Philosophy, Anthropology and Religion. This position requires a high degree of decision-making, confidentiality and independence of action. This is the most senior level office professional position and while it incorporates elements of other levels, it has a majority of effort associated with more complex administrative support services.

Required Qualifications


High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.

Preferred Qualifications


Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access, SAP).
Demonstrated ability to design/maintain web pages may be desired.

Duties & Responsibilities


Acts with a high degree of independence as a liaison with students, visitors, faculty, staff, and other individuals both on and off campus.
Oversees the daily operations of the department office and student assistants.
Provides administrative support to the department chair, including but not limited to scheduling meetings, correspondence, budget management, enrollment monitoring, FTE tracking, generating reports, and other projects as requested.
Provides instructional support to faculty and department chair, including but not limited to preparing classroom materials, scheduling area events, room reservations, email correspondences, recruiting, curriculum, website updates, and other projects as requested.
Budget:
Maintains and analyzes a set of complex budgetary records for all departmental accounts (scholarship, grants, gifts, FRCE, etc.) by performing bookkeeping-related duties such as projecting, reconciling, monitoring, and tracking expenditures monthly.
Holds departmental credit card.
Reconciles all departmental credit cards monthly via an online application to ensure expenses are charged to the appropriate account.
Prepares, processes, and tracks all departmental reimbursements.
Submits departmental personnel transactions for faculty, staff, and student employees.
Processes, reviews, and approves faculty, staff, and student payroll.
Assists with, distributes, and processes adjunct reviews (online course instructors).
Prepares, processes, and submits all purchasing requests, invoice vouchers, and independent contract agreements.
Scholarships:
Prepares and processes department scholarship awarding, by tracking applicants, available funding, eligibility verification, notifying applicants, and tracking thank you letters.
Assists the departmental and interdepartmental scholarship committees in reviewing scholarship applications.
Course Scheduling, Registration, and Student Items:
Prepares, reviews, and submits all department course schedules, course changes, and course cancellations.
Manages and assists students with course registration by processing exception requests, answering questions/concerns with registering for courses, and resolving complicated non-routine registration issues.
Corresponds with students when courses are cancelled and recommends other program courses to take.
Communicates with Area Coordinators regarding assigning instructors to online courses within their respective areas.
Processes teaching preference forms for faculty teaching online.
Collects semester course syllabi for departmental record.
Generates incomplete grade reports and verifies that the department has a record of the incomplete grade form on file.
Assists faculty in processing grade changes, issues with assigning majors, minors, certificates, and so forth.
Tracks and maintains course registration for independent studies, training, and internship courses.
Curriculum and Bulletin Review:
Maintains master list of current course offerings with detailed information regarding online option, modalities, WI offering, last taught, MCS last updated, etc.
Maintains department master course syllabi review schedule, and assists with preparation, distribution, and tracking of master course syllabi through the curricular process.
Coordinates Bulletin reviews with area coordinators, including processing updates, corrections, and proofreading, to ensure accurate information.
Reviews and submits program changes in the curricular process as needed.
General Program Support:
Generates and prepares internal departmental reports using SAP, Watermark (curriculum, OFIS, SOS scores), and Data Warehouse.
Interviews, hires, schedules, and supervises student office assistants, along with coordinating and monitoring workflow.
Assists and coordinates departmental events, including but not limited to faculty searches, guest speakers, recruiting events, meetings, and room reservations.
Processes departmental signed majors/minors/certificates by adding students to departmental email distribution lists in ListServ and assigning advisors in SAP.
Assists in preparing department meeting agendas, chair notes, and distributing department meeting agendas, documents, previous meeting minutes, etc., to faculty before the next meeting.
Attends department meetings to take minutes, and then prepares and reviews minutes.
Attends monthly meetings with CLASS Deans to discuss various topics.
Conducts annual equipment inventory and tracks department equipment purchases and inventory transfers.
Maintains departmental records, including but not limited to budgets, reimbursements, payroll, enrollment, syllabi, FTE, student requests, grades, personnel records, inventory, and keys (including distribution).
Participates in meetings per basis, on university safety, cultural awareness, website updates, social media, and professional development and growth.
Maintains departmental office space master list and coordinates office moves as required.
Maintains/updates department websites, social media accounts, flyers, and handouts.
Creates, designs, and distributes department program flyers for advising, recruiting, and events.
Oversees the workroom, including stocking, ordering supplies, and maintenance/upkeep of the area and equipment.
Oversees departmental email account and proceeds accordingly.
Prepares and distributes incoming and outgoing departmental mail.

Supervision Exercised


None.

Message to Applicants


Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before July 29th, 2026.

Employee Group
Administrative Office Assistant


Staff Pay Level

Pay Range
Minimum Starting Rate: $18.10 per hour


Division
Academic Affairs


Department
Philosophy, Anthropology & Religion


Position Status
Regular


Position End Date

Employment Status
Full-Time


FTE
1.00


Position Type
12 month


Weekly Work Schedule
Mon-Fri, 8:00 a.m. - 5:00 p.m./weekends and evenings as required.


Location
Mount Pleasant, MI


About the Department


For information, please see the Department of Philosophy, Anthropology, and Religion website .

About CMU


Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards


Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement


CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

If you wish to see "Know Your Rights " posters, please click here .

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at:

Phone: View phone number on click.appcast.io
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: View email address on click.appcast.io

Posting Ends

Open Until Filled
Yes