Corporation Secretary- Transportation

Description

Job Title: Corporation Secretary for Transportation

FLSA Classification: Hourly

Work Days: M-F

Standard Hours Per Day: 8

Work Year: 12 Month Position (252 Days) - January 1 to December 31

Salary Schedule & Benefits: Pay Range $21.41-$22.97

Requirements

Reports To: Director of Transportation

General Summary Duties: The job of the Corporation Secretary to the Transportation Department is done for the purpose of providing complex and confidential secretarial and administrative support to the Director to assure the smooth and efficient operation of the department while maintaining the district's compliance with local, state and federal laws and regulations with respect to department practices.

Essential Functions:

• Serve as the primary contact for incoming calls, emails, and visitors to the Transportation Office.
• Assist with routing updates and communicate changes to drivers and families.
• Prepare and distribute transportation-related documents, notices, and reports.
• Maintain drivers files, including licenses, certifications, and required documentation.
• Assist with compliance tracking for state and federal transportation regulations.
• Input and update data in transportation software systems.
• Process work orders for the Fleet Manager.
• Provide general office support to the Transportation Director and staff.

Non-Essential Functions: While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.


? Performs other duties and additional responsibilities as directed.


Entry-Level Requirements:


1. Education/Training: High school diploma required. Preference given to individuals with post-secondary education or demonstrated knowledge of school finance.


2. Experience: Job-related experience with knowledge of school finance preferred.


3. Certifications &/or Licenses: IASBO certification preferred.


4. Other: Ability to perform the essential functions, meet the performance aptitudes, and fulfill the physical/sensory/environmental requirements of the job (with or without reasonable accommodations) is required.


Performance Aptitudes:


1. Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probably interactive effects and relationships.


2. Human Interaction: Requires the ability to provide assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.


3. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, design, and advisory data and information.


4. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; calculate decimals and percentages; ability to think logically.

5. Functional Reasoning: Requires the ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgement to adopt or modify methods and standards to meet variations in assigned objectives.


6. Situational Reasoning: Requires the ability to exercise the judgement, decisiveness and creativity required in situations involving the evaluation of information against measurable or verifiable criteria.


Physical Requirements:


Requires the ability to sit for long periods of time.


Sensory Requirements:

Sensory demands include the use of the computer, which may cause eyestrain and occasional headaches. The office may be busy making it difficult for concentration.


Environmental Factors:


The Secretary may have to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of employees, vendors, and other external


agencies. The Secretary may find the environment to be busy and will need excellent organization and time and stress management skills to complete the required tasks.


*The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.