Office Engineer

Office Engineer

Zephyr Rail is an engineering design and construction management firm based in Orange, CA. We specialize in providing comprehensive solutions in railroad design, construction management, and UAV solutions. We are proud to have earned Zweig Group's recognition as a "Best Firms to Work For" for three consecutive years, demonstrating our commitment to our team and our industry.

As an Office Engineer, you will serve as the primary on-site leader for Zephyr Rail. You will be a vital member of the project team, offering crucial administrative and technical support to the resident engineer and field staff. Your responsibilities include managing all project documentation, such as submittals, RFIs, and progress reports. This role acts as a central hub for project coordination and contract administration, ensuring accurate record-keeping and smooth information flow to facilitate the successful execution of complex rail and transportation projects.

Responsibilities

• Records, prepares, and distributes meeting minutes and weekly progress reports.
• Maintains Project Quantities Book.
• Maintains current records of contractor progress payments, contract drawings, and other documents as required.
• Supervises clerical staff in the field office.
• Participates in processing change orders and claims, and coordinates support for estimating, schedule analysis, and engineering associated with changes.
• Participates in negotiations and claims settlements as directed by the resident engineer.
• Coordinates taking contractor monthly progress photos and monthly resident engineer photos.
• Acts as a liaison between the field inspection team and contractor personnel as directed by the resident engineer.
• Coordinates receipt of, logs in, and distributes contractor submittals, inspector daily reports, and contractor daily reports.
• Coordinates and logs responses to RFIs and technical document reviews with stakeholders.

Qualifications

• Bachelor's degree in civil engineering, construction management, or related field (or equivalent experience).
• 5+ years of experience as an Office Engineer or in project documentation on infrastructure projects.
• Rail or transit experience required.
• Strong working knowledge of contract documentation, submittals, RFIs, change orders, and pay estimates.
• Proficiency in Bluebeam, Procore, MS Excel, and other document management platforms.
• Exceptional attention to detail and organizational skills.
• Ability to work effectively in a fast-paced, deadline-driven environment with multiple priorities.
• Excellent communication and teamwork skills.
• Authorized to work in the U.S.

Salary Range: $87,000 - $135,000 / annually Benefits Paid Medical, Dental, and Vision, 401(k) Plan (with company match), Paid Time Off (PTO), Paid Holidays, Disability Insurance, Educational Assistance and Licensure Support, Performance-based Bonuses, Service Awards, Flexible/Hybrid Work Arrangements (role-dependent).

How to Apply We're excited to hear from you! Feel free to apply directly on our careers page or learn more about the opportunities at If you don't find exactly what you're looking for, don't hesitate to send your resume to View email address on click.appcast.io. We would be pleased to consider you as a potential new member of our passionate team! At Zephyr Rail, we're an equal opportunity employer dedicated to fostering diversity and inclusion.