Lease Administrator

Lease Administrator Paradigm Oral Health is seeking a passionate multitasker to join our team as a Lease Administrator. Do you have extensive knowledge in lease administration? Do you like learning new things and developing new skills? If so, we want to hear from you! This is a unique opportunity for an experienced lease administrator. In addition to overseeing lease administration this role will be heavily involved with insurance and project management. Responsibilities: Lease Administration: Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system Reading and abstracting lease documents ensuring data integrity of lease information in company systems Work with landlords to obtain W9 and ACH information for vendor creation Coordinate with the accounting team to ensure lease obligations are paid in accordance with the lease Ensure the company takes advantage of key lease provisions (options, expirations, kick-outs, etc.) and reports these to management in a timely manner Reporting and set up of tenant improvement allowances, rent abatements, rent credits, etc. Work closely with other internal departments on new and expiring lease projects. Coordinate the handling of repair & maintenance issues (lease review, landlord notification, etc.) Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies Insurance: Oversee insurance binder and meet with insurance broker on a bi-weekly basis to discuss new projects and acquisitions Monitor existing policies and maintain appropriate levels of coverage Oversee the issuance of insurance certificates Submit initial claims as needed Serve as the liaison between management and our insurance broker Project Management: Oversee the processing of all invoices related to new construction projects Submit for tenant improvement allowance reimbursement Attend all necessary calls with internal departments to ensure all property/finance matters remain on track Communicate to the finance team when projects are complete and open Qualifications: Bachelor’s degree in real estate, accounting, finance, business, or a related field preferred; or equivalent experience 3-5+ years lease administration experience Strong working knowledge of commercial lease agreements and common lease terms Lease administration software experience preferably with Lease Query Individual must be organized, detail oriented, energetic, motivated, and a self-starter Strong communication skills and the ability to work collaboratively with other departments CORE BENEFITS & WELLNESS Medical (including Virtual Care), Dental, and Vision Coverage Employee Assistance Program (EAP) FINANCIAL WELL-BEING Competitive pay, Bonus potential, and annual merit reviews 401(k) Plan w/Company Match Health Savings Account (HSA) with HDHP health plans LIFE INSURANCE Basic and Supplemental Life Insurance Spouse and Child Life Insurance TIME OFF, DISABILITY AND LEAVE OF ABSENCE Paid Vacation (Starting at 2 weeks) and 6 Annual Paid Holidays Short Term Disability Plan Long Term Disability Plan #J-18808-Ljbffr