Office Assistant I (Part-Time)

Office Assistant I (Part-Time)

The City of Gilroy is an equal opportunity employer and supports workforce diversity.

About The Position And Team:

We are seeking a friendly and dependable part-time Office Assistant to support our Recreation Division and serve as a welcoming first point of contact for the community. This position assists customers in person, by phone, and by email with recreation program registration, picnic and facility reservations, and general questions about City recreation programs and services.

Reporting to the Recreation Supervisor or a designated member of the Recreation Division, the Office Assistant will perform a variety of administrative tasks. This role requires strong organizational skills, attention to detail, and effective time management. Success in this fast-paced, team-oriented environment depends on self-motivation, adaptability, and excellent customer service abilities.

This position offers hands-on experience working directly with a diverse range of community members at a community center, including youth, adults, families, and community partners. It is an excellent steppingstone to a full-time Office Assistant role within the City or another agency, providing a solid foundation in public service and community engagement.

The Recreation Division is a fun, energetic, and collaborative team committed to serving our community. We work together, adapt quickly, and support one another to deliver engaging programs and positive experiences.

If you enjoy working with people, being part of a team, and making a difference in your community, we'd love to have you join us!

The Ideal Candidate Will:

• Enjoy helping people and provide friendly, professional service to community members and City staff.
• Bring experience working in an office or administrative setting and enjoy keeping day-to-day operations organized and running smoothly.
• Have Spanish-speaking skills (highly desirable, but not required) to help us better serve our diverse community.
• Be highly organized and detail-oriented, with the ability to manage multiple tasks and follow through from start to finish.
• Be comfortable with technology, including Microsoft Office, and be confident learning new software and database systems.
• Thrive in a busy, customer-focused environment while remaining flexible as priorities and needs change throughout the day.
• Take initiative and anticipate needs, whether assisting a customer or supporting fellow Recreation team members.
• Bring a positive, approachable, and team-focused attitude to the workplace.

First Year Projects:

• Data Entry & Administrative Support Enter and manage data in Word, Excel, and PowerPoint while providing essential administrative assistance.
• Manage Recreation email account - Respond to general recreation inquiries from residents.
• Registration and Facility Reservation Software - Learn the registration and reservation software Recreation uses to serve its residents.

Qualifications:

• Any combination of training and experience equivalent to high school diploma or G.E.D. and 6 months of experience in clerical office work.
• Type at least 40 net words per minute (testing may be required at any stage of the selection process).
• Pass a post-offer medical examination, which includes a drug test
• Possess and maintain a valid California Driver License and a safe driving record if the nature and duties of the job necessitate driving.
• Pass a Department of Justice criminal record check for employment.
• Prefer non-tobacco user.
• Prefer bilingual (English/Spanish)

Application Process:

If you are interested in pursuing this exciting career opportunity please attach and submit the following required items with your NEOGOV application:

• A completed City of Gilroy online application including supplemental responses.
• A cover letter explaining your interest in the position with the City of Gilroy is preferred.
• A detailed resume focusing on relevant work experience and education is preferred.

City Application Form Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted. Apply Online: Go to . You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.

Recruitment Schedule Key Dates*

• Application Closing Date: September 11, 2026
• Oral Board Interview: September 29, 2026
• Department Interviews: TBD

(*Note: The examination process/schedule may be changed as needed by the City.)

Only complete application packets will be reviewed. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away View phone number on click.appcast.io.

Attention: Communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include an e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and/or other contact information.

The City of Gilroy is an equal opportunity employer and supports workforce diversity.