Administrative Assistant

Administrative Assistant The City of Brea is seeking a detail-oriented, highly organized, and service-driven Administrative Assistant to provide administrative and operational support to the City Manager's Office. The Administrative Assistant plays a vital role in keeping the City Manager's Office running smoothly by coordinating administrative functions, managing competing priorities, and ensuring important details are not overlooked. Responsibilities include processing correspondence, accounts payable, and supply orders; maintaining databases, spreadsheets, and filing systems; proofreading public-facing materials; and providing backup support to the City Clerk's Division and other departments with public records requests, Brown Act meeting agendas, and minutes. The position also manages phone lines and provides support to elected officials and executive staff. In addition to daily administrative responsibilities, this position offers opportunities to assist with internal departmental and Citywide events and contribute to programs that positively impact the community. This is an excellent opportunity for a proactive professional who enjoys working in a dynamic environment and takes pride in providing exceptional administrative support. This position follows a 9/80 work schedule, with regular hours Monday through Thursday, 7:30 a.m. to 5:30 p.m., and every other Friday, 8:00 a.m. to 5:00 p.m. Occasional flexibility may be required to accommodate early morning or late evening meetings, events, and other City business. The ideal candidate is a dependable, responsive, and service-oriented professional who thrives in a fast-paced environment where priorities may shift quickly. They possess strong written, verbal, telephone, and interpersonal communication skills and understand the importance of discretion, sound judgment, and professionalism when supporting the City Manager's Office. We are looking for someone who takes initiative, anticipates needs, follows through on assignments, and continually seeks opportunities to improve processes and work efficiently. Experience in public sector administration is desirable, along with the ability to manage multiple tasks, maintain accurate records, and deliver high-quality work with attention to detail. Above all, the successful candidate will demonstrate a commitment to public service and take pride in supporting the City's leadership, employees, and community.