People & Culture Coordinator

People & Culture Coordinator

The People & Culture Coordinator is responsible for supporting day-to-day HR operations, recordkeeping, training coordination, and HRIS administration to ensure accuracy, compliance, and efficiency across all routine People & Culture functions. This position serves as a key support role to the People & Culture team by maintaining employee records, supporting compliance efforts, and assisting with employee lifecycle processes while delivering a high level of service to internal stakeholders. The pay rate for this role is: $25-$32 per hour. Schedule is Monday - Friday, 8am-5pm.

Responsibilities:

• Perform routine tasks required to support the administration of human resource programs including benefits, leave, performance management, and training and development
• Complete tasks within the requisition, pre-employment, onboarding, and offboarding processes, ensuring timely and accurate processing of employee data
• Support HRIS data integrity by reviewing employee records for accuracy and coordinating updates related to benefits, status changes, and personnel actions
• Maintain and update HRIS records, run standard reports, and support system audits to ensure data accuracy and compliance
• Ensure compliance with internal policies and applicable federal and California employment laws through accurate documentation and recordkeeping practices
• Maintain personnel, medical, and other confidential employee files in accordance with record retention requirements
• Assist with coordination and tracking of required training and manage training workflows within HRIS systems
• Respond to employment verification requests and other standard HR inquiries
• Serve as a first point of contact for employee inquiries, providing timely and accurate information and escalating complex matters as appropriate
• Collaborate with managers and leadership to support HR initiatives and ensure consistent application of policies and procedures

Expectations:

• We uphold the values of Community, Action, Respect, and Empowerment in all aspects of our work.
• Community We lead with the vision of a strengthened and compassionate community for all. By embodying collective care, we serve as an example of what is possible when we come together.
• Action Our "whatever it takes" mindset drives us forward. We take initiative, step in where others have stepped out, and create solutions when none exist.
• Respect We deeply value the dignity and uniqueness of every individual we serve. We honor their stories, their journeys, and their right to be seen and heard.
• Empowerment We heal—always. Our work enables clients to grow stronger in health, confidence, and belief in their potential as they move forward on their life journey.

Preferred Experience/ Minimum Qualifications: Required

• Minimum of 1 year of relevant HR administrative or coordinator experience
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Intermediate proficiency with Microsoft Excel and Google Suite
• Ability to handle sensitive and confidential information with discretion

Preferred

• Bachelor's degree in Human Resources, Business Administration, or related field
• Experience working in a nonprofit environment
• Experience with HRIS systems (e.g., UKG or similar platforms)
• Working knowledge of California employment practices and compliance requirements

Benefits :

• Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the plan
• Dental and Vision Insurance
• Life, AD&D and LTD Insurance funded 100% by Illumination Foundation
• Employee Assistance Program
• Professional Development Reimbursement
• 401K with Company Matching
• 10 days vacation PTO/year
• 6 days sick PTO/year
• 10 days holiday PTO/year
• Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans