Occupancy Planner

Overview JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position : Occupancy Planner in Chicago Responsibilities As Occupancy Planner, you will be responsible for tracking, analyzing, and managing the space in our client's Chicago office location. You will use space and occupancy information to develop strategies, scenarios, space plans and projects for the Chicago site. This is a hybrid role with on-site requirements 3-4 days a week, as needed, with the opportunity to work remotely at times. Your key responsibilities include the following activities: Strategic Planning : Collaborate with Transactions teams to align occupancy strategies with market conditions; support lease renewal negotiations with occupancy impact analysis; create responsive, efficient, and future-ready workplace strategies aligned to the client’s Hybrid Workplace model; monitor occupancy metrics and trends to identify optimization opportunities; provide data-driven insights for strategic real estate decisions. Space Planning : Create detailed space allocation reports, plans and layouts (workplace programming, test fits, furniture planning, neighborhood planning and tactical planning); use utilization and attendance analysis to create responsive, efficient and future-ready workplace environments; develop occupancy forecasts and space utilization models; create and maintain scenarios for space reconfiguration and relocation planning; provide project management support to oversee major space reconfiguration from planning to execution; oversee design initiatives, branding, furniture selection, and ensure local projects align to global hybrid workplace design standards; collaborate with architects, project managers, facilities teams and vendors to execute space plans. Space Data Management : Keep floorplan layouts, space types, furniture and employee allocations up to date; perform regular data auditing and site alignment; sustain accurate occupancy records and metrics in CAFM systems; generate regular occupancy reports and performance metrics, including monthly headcount and portfolio reporting; conduct comparative analysis of occupancy performance across the Chicago site relative to the hybrid workplace model; support technology integration for site setup of client mobile workplace apps used for space bookings and wayfinding; handle ad-hoc project requests and ongoing process improvement with the Occupancy Planning team. Business Intelligence & Artificial Intelligence : Extract and analyze data to support BI dashboard development for Occupancy Planning; contribute to integrations and pilots of AI capabilities to increase productivity and strengthen deliverables and insights. Skills & Experience Hands-on space planning experience in a large office environment. Project management or project fit-out experience is helpful. Ability to navigate challenges and problem solve. Strong AutoCAD and Excel capabilities. Ability to gather details, investigate findings, and generate data narratives that reveal trends and inform strategic decisions. Commitment to continuous learning, evolving best practices, and identifying data gaps; ability to collaborate with teams to resolve issues. Strong relationship-building and teamwork skills. Working knowledge of occupancy utilization, office design principles and hybrid workplace trends. Bachelor’s Degree in Real Estate, Architecture, Design, Project Management, or a related field is preferred. Qualifications to Apply Proactive and able to ask the right questions to understand client needs; able to multi-task and manage time to meet deadlines. Tech-savvy with advanced skills in AutoCAD and Microsoft Excel (pivot tables, VLOOKUP, calculations); proficient in Microsoft Office Suite; ability to consolidate data and floor plans into PowerPoint presentations; experience with CAFM/IWMS software is valuable. Excellent written and verbal communication; able to work with internal and external clients; thrives in a diverse, collaborative team. Dynamic and strategic thinker who can simplify complexity and drive results; adaptable to change and risk-aware. Location & Work Arrangement Location: On-site, Chicago, IL Estimated compensation: 95,000.00 – 105,000.00 USD per year. This range is an estimate and final compensation depends on qualifications, location, market conditions, and internal considerations. Additional Information This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. EEO & Privacy: Jones Lang LaSalle (JLL) is an Equal Opportunity Employer. We provide reasonable accommodations to individuals with disabilities throughout the employment process. For more information, refer to our Equal Employment Opportunity policy and Candidate Privacy Statement on our career site. Note: Applications accepted on an ongoing basis until a candidate is identified. #J-18808-Ljbffr