Associate Registrar Curriculum & Scheduling

Position Information

Posting Number

S06845P

Position Title

Associate Registrar Curriculum & Scheduling

Department

Registrar

Location

Arlington

Position Status

Full-time

Work Schedule

Monday-Friday; 8:00am-5:00pm.

• Occasional work on evenings, weekends or holidays is required.
• Some travel expected

Salary

Salary is commensurate based on qualifications and relevant experience up to $82,000.

Pay Basis

Monthly

Job Summary

The Associate Registrar for Curriculum & Scheduling provides strategic leadership and operational oversight for the university’s curriculum management, academic scheduling, catalog administration, and classroom scheduling processes. This position supervises the Assistant Registrar for Scheduling and Curriculum and associated staff while ensuring the accuracy, integrity, and effectiveness of curriculum and scheduling operations. The Associate Registrar collaborates with academic leadership, enrollment management, information technology, and institutional stakeholders to support academic planning, student success, regulatory compliance, and institutional priorities.

Essential Duties and Responsibilities

• Lead the administration and optimization of curriculum and scheduling technologies, including student information systems, curriculum management systems, catalog software, and classroom scheduling platforms.
• Oversee and resolve classroom and events scheduling escalations through the use of the Astra Schedule software.
• Ensure office staff are trained in the use of the software and periodically train academic department users as required. Incorporate cross-training of staff to ensure redundancy of expert knowledge in software use.
• Monitor and make recommendations on software upgrades. Increase classroom utilization of lecture classrooms and labs across the institution through the use of Astra Schedules Optimization tool.
• Leverage Astra analytics to analyze enrollment patterns, classroom utilization, course demand, and scheduling trends to support data-informed decision-making and resource allocation.
• Oversee the class scheduling of all classes required by academic units each term. Formulate a time line for the submission of the schedule, schedule proofing, and for the submission of adds, edits, deletions, and cancellations. Cross-train staff as appropriate.
• Collaborate with academic departments, colleges, enrollment management, and institutional leadership to facilitate curriculum changes, schedule development, and strategic academic planning.
• Provide strategic oversight of curriculum management processes, including course and program approvals, curriculum work flows, academic catalog production, and maintenance of course inventory data.
• Lead system implementations, upgrades, testing initiatives, process improvements, and special projects related to curriculum and scheduling operations.
• Supervise, mentor, and evaluate the Assistant Registrar for Scheduling and Curriculum and other assigned personnel; establish performance expectations, prioritize workload, and support professional development.
• Establish and maintain policies, procedures, and operational standards related to curriculum and catalog administration, course scheduling, and classroom utilization. Ensure data integrity across curriculum, course, classroom, and scheduling records; develop and implement quality-control processes and auditing procedures.
• Serve as the institutional subject matter expert for curriculum and scheduling processes, providing consultation, guidance, and change-management support to campus stakeholders while fostering continuous improvement and operational effectiveness. Develop reports, metrics, and assessments related to scheduling efficiency and classroom utilization for university leadership.
• Represent the Office of the Registrar on university committees, task forces, and cross-functional initiatives related to academic operations and student success. Perform other duties as assigned in support of the Office of the Registrar and institutional objectives.

Minimum Qualifications

• Masters Degree.
• Five (5) years of progressively responsible experience in Records and Registration or in areas closely relevant to the Registrar’s office or an equivalent mix of education and relevant experience in similar role.
• Three (3) years supervisory experience.
• Understanding of course inventory and curriculum management, academic scheduling, catalog administration, and classroom scheduling operations.

Preferred Qualifications

• Ten (10) years of progressively responsible experience in records and registration or in areas closely relevant to the Registrar’s Office.
• Five (5) years of supervisory experience.
• Experience with PeopleSoft, ImageNow, and catalog software; experience leading projects to completion.

Knowledge, Skills and Abilities

• Excellent customer service, organizational, and interpersonal skills.
• Exceptional critical thinking skills.
• Ability to identify and implement process improvement.
• Proficiency in Windows applications.
• Demonstrated ability to communicate effectively both orally and in writing.
• Demonstrated ability to work collaboratively in a team environment and independently.
• Willingness to learn emerging technologies and to develop new skills.
• Extensive knowledge of federal, state, and institutional policies and guidelines.

Other Requirements

Workplace and Eligibility Conditions

Benefits Eligible

Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure , you authorize the University to conduct routine background checks.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at .

This is an exciting time to join UTA and contribute to its bold vision for the future.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to View phone number on jobradars.com or email View email address on jobradars.com .

Posting Detail Information

Number of Vacancies

Open Until Filled

Minimum Number of References Required

Maximum Number of References Accepted

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • PhD or equivalent

• * How many years of experience do you have working in higher education?
  • None/less than 1 year
  • 2 to 3 years
  • 4 to 5 years
  • 6 years or more

• * How many years of experience do you have in a leadership role?
  • None/less than 3 years
  • 3 to 4 years
  • 5 to 6 years
  • 7 years or more

• * How many years of experience do you have with academic scheduling, catalog administration, and classroom scheduling operations?
  • 1 to 2 years
  • 3 to 4 years
  • 5 years or more

• * Please indicate whether you have completed any UTA Leadership Development programs.
  • Aspiring Leaders Program
  • MavsSupervisor Success Program
  • MavsManager Foundations Program
  • Leading People Credential (completion grants supervisory experience credit for internal entry-level supervisory roles)
  • None of the above

Documents Needed To Apply

Required Documents

• Resume or CV

Optional Documents

• Cover/Interest Letter