Children's Ministry Event Coordinator

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Position: Children's Ministry Event Coordinator

Location: Kansas City, MO

Job Id: 104

# of Openings: 1

Children’s Ministry Event Coordinator – SKC Campus

Job Summary

The Events Coordinator supports the mission of Colonial Kids by planning and coordinating special events, building relationships within the church and community, and providing operational and administrative support to the Colonial Kids team. This role helps create welcoming, engaging, and well-organized experiences that encourage children and families to grow in their relationship with Christ.

Working Relationships

• Reports to: Director of Children’s Ministry – SKC Campus
• Provides leadership to: Ministry Partners supporting special events, as needed
• Works closely with: Colonial Kids staff, Ministry Partners, parents, children, and other church staff and ministry teams

Key Responsibilities

Events & Programming

• Plan, coordinate, and implement Colonial Kids special events throughout the year.
• Coordinate event logistics, including schedules, materials, supplies, volunteers, set-up, and clean-up.
• Partner with the Colonial Kids team to develop and maintain an annual calendar of special events.
• Assist with seasonal and ministry events, including Easter activities, summer programming and VBS, Fall Kick-Off, Eggstravaganza, Glow Night, preschool and elementary parties, Children’s Milestones, and other special programming.
• Assist VBS leadership with volunteer recruitment, training, program preparation, event execution, and follow-up with visiting families.
• Support Sunday morning programming periodically and assist with preparation as needed.

Ministry Partners & Relationships

• Assist with recruiting, training, equipping, and encouraging Ministry Partners who serve in Colonial Kids programming and events.
• Help foster strong relationships among children, parents, Ministry Partners, and staff.
• Provide care, encouragement, and appreciation to Ministry Partners serving within the ministry.
• Encourage open and positive communication with parents regarding their children and their experience within Colonial Kids.
• Support teacher and Ministry Partner training opportunities throughout the year.

Community & Ministry Engagement

• Help create opportunities for families to build meaningful relationships within Colonial Kids and the broader church community.
• Support outreach efforts that build relationships with families in the surrounding community.
• Stay current on relevant Children’s Ministry resources, trends, programming ideas, and best practices that may strengthen the ministry.

Administrative & Operational Support

• Assist Colonial Kids staff with administrative and program needs.
• Coordinate and secure materials and resources needed for special events.
• Monitor special-event expenses and financial information in partnership with the Director of Children’s Ministry.
• Attend Colonial Kids staff meetings and other meetings as requested.
• Perform other related duties as needed to support the ministry.

Annual Requirements

• Maintain required Infant & Child First Aid and CPR certification.
• Complete required Signs and Symptoms of Illness and Recognition of Child Abuse training.
• Successfully complete required background screening and Sexual Abuse Awareness Training according to Colonial’s established schedule.
• Participate in planning and coordinating the annual Colonial Kids ministry and special-events calendar.

Qualifications & Skills

• Profess a personal relationship with Jesus Christ as Lord and Savior and demonstrate a desire to serve His Church.
• Embrace and support the essential beliefs of the Evangelical Presbyterian Church.
• Demonstrate a passion for children and helping them grow in their relationship with Christ.
• Education and/or relevant experience working with children or in a related field.
• Understanding of child development and spiritual development from preschool through fifth grade.
• Strong interpersonal, verbal, and written communication skills.
• Strong organizational, planning, and administrative skills with attention to detail.
• Ability to recruit, train, encourage, and coordinate volunteers.
• Strong relationship-building, teamwork, and community-building skills.
• Ability to manage multiple priorities and respond effectively to changing needs.
• Resourceful, flexible, creative, and solutions-oriented.
• Ability and experience using Microsoft Office and web-based applications.
• Public speaking or group facilitation experience is helpful.

This is a part-time position with hours that fluctuate based on the ministry and event calendar. The position generally requires a minimum of approximately 5 hours per week, with hours increasing to as many as 25 hours per week leading up to major events.

Work may include:

• Weekday office and event-preparation hours
• Sunday mornings, as needed
• Special events held on or off campus
• Occasional evening or weekend responsibilities associated with ministry events

Relevant Experience: Children's Ministry, Event Planning, Volunteer Coordination, Family Ministry, Church Events, Community Engagement, and Children's Programming.