Administrative Assistant

Administrative Assistant to the Director of Special Education Watson Chapel School District Watson Chapel High School - Pine Bluff, Arkansas Open in Google Maps Starting Date: To Be Determined Job Description Watson Chapel School District Administrative Assistant to the Director of Special Education Department: District Job Status: Full Time FLSA Status: Non-Exempt Reports To: Director of Special Education Grade/Level: Classified Amount of Travel Required: Varies Job Type: Regular Positions Supervised: None Work Schedule: July 1 st -June 30th 240 day contract POSITION SUMMARY This position exists to assist the Director of Special Education in the operation of the Special Education Department by providing the highest level of professional administrative support. This position must perform duties in an accurate, professional, confidential, efficient and timely manner. This position carries the authority to communicate with school districts, internal departments, principals, teachers, support staff, paraprofessionals, local and state agencies as directed by the Director of Special Education. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Enters all data for special education students in the Special Ed Module and in APSCN PLUS. Responsible for the reporting of Cycle 2, 4 and 7 State Reports for Special Education. District contact person for students that are placed in Residential Placement settings. ARMAC Coordinator for the District. Collects information from physician's for Medicaid Billing. Collaborates with district Medicaid billing specialist for accurate billing and record keeping. Orders supplies and manges department inventory Coordinates with contracted related service providers for scheduling of services. Assists Director of Special Education in preparing for State Monitoring. Coordinates transportation needs for special needs students with the Director of Transportation. Maintains an Assessment Accommodation Ledger with the accommodations for State-Wide Testing for special education students. Sends the information to the Counselors. Submits records to a transferring school when a special educaiton students withdraws from WC. Types all purchase orders for the special education department Maintains all special education records in file cabinets, makes new folders for records Assists in uploading students due process paperwork in EUNA (Spedtrack) Other secretarial duties as assigned by the Director of Special Education. POSITION QUALIFICATIONS Competency Statement(s) Accountability - Ability to accept responsibility and account for his/her actions. Accuracy - Ability to perform work accurately and thoroughly. Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others. Client Oriented - Ability to take care of the clients' needs while following district procedures. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Conflict Resolution - Ability to deal with others in an antagonistic situation. Decision Making - Ability to make critical decisions while following district procedures. Detail Oriented - Ability to pay attention to the minute details of a project or task. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. Empathetic - Ability to appreciate and be sensitive to the feelings of others. Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. Friendly - Ability to exhibit a cheerful demeanor toward others. Goal Oriented - Ability to focus on a goal and obtain a pre-determined result. Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. Interpersonal - Ability to get along well with a variety of personalities and individuals. Judgment - The ability to formulate a sound decision using the available information. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous. Regular attendance - Exhibiting regular attendance in order to perform duties in a satisfactory manner. Relationship Building - Ability to effectively build relationships with students, staff, and parents. Reliability - The trait of being dependable and trustworthy. Responsible - Ability to be held accountable or answerable for one’s conduct. Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative. Tactful - Ability to show consideration for and maintain good relations with others. SKILLS & ABILITIES Education: An educational diploma. Experience: A reasonable knowledge of clerical, computer, filing, and office equipment. Computer Skills: Shall be able to demonstrate an acceptable level of proficiency with computers and programs associated with the position. Certifications & Licenses: N/A Other Requirements: 1. Successful completion of pre-employment background checks. 2. Appropriate personal and professional conduct at all times around students, staff, and the general public. 3. Ability to maintain confidentiality. 4. Ability to communicate effectively with adults and children, both in person and viatelephone 5. Ability to set priorities and work well under pressure. 6. Must be detail oriented and have the ability to work without direction. 7. Courteous and friendly personality. 8. Must be self-disciplined, organized, professional, and able to multi-task. WORK ENVIRONMENT Most work is performed in an indoor office environment. The sound level ranges from very quiet to moderate, depending on the activities being conducted. Employee Signature: Date: The Human Resources Department has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Watson Chapel School District reserves the right to change this job description and/or assign tasks for the employee to perform as the District may deem appropriate. It is the policy of the Watson Chapel School District not to discriminate on the basis of age, sex, race, color, religion, national origin, or disability in its educational programs, activities, or employment practices. Position Type: Full-Time Job Categories: Support Staff > Administrative Assistant Job Requirements Citizenship, residency or work visa required #J-18808-Ljbffr