Warranty Billing Administrator

Job Description

Job Description

Classification: Full Time
Department: Operations
Reports To: Warranty Manager
Location: Meridian, ID
Compensation: $23 to $27 per hour

About Renewal by Andersen

At Renewal by Andersen, our warranty and service teams play an important role in ensuring warranty work is accurately documented, processed, and supported through completion. Our Operations Support team helps ensure the administrative and financial side of warranty service is handled accurately, efficiently, and consistently.

Position Overview

The Warranty Billing Administrator is responsible for the administrative and financial side of the warranty billing process. This position manages warranty claims, billing records, audits, reimbursements, reconciliations, and reporting to help ensure the company is accurately documenting warranty activity and receiving payment in a timely manner.

This role is well suited for someone who is highly organized, detail oriented, comfortable working with numbers and documentation, and enjoys investigating discrepancies to determine what is missing or needs to be corrected. The Warranty Billing Administrator works closely with internal teams, service operations, manufacturing partners, and corporate partners to keep warranty billing accurate and moving through the process.

What You'll Do: 

• Review warranty activity across multiple markets and identify missing or incomplete billing.

• Prepare, review, and submit warranty claims according to manufacturer and vendor requirements.

• Verify that claim documentation and supporting records are complete and accurate.

• Monitor outstanding claims, approvals, reimbursements, credits, and payments.

• Follow up on aging claims and unresolved billing items to help ensure timely payment.

• Conduct daily audits to identify missing billing, discrepancies, incomplete warranty activity, and other issues.

• Review billing records, transactions, and supporting documentation for accuracy.

• Reconcile warranty reimbursements, credits, payments, and other financial activity against internal records.

• Research discrepancies and determine what information or action is needed to resolve them.

• Maintain organized, accurate, and audit ready documentation.

• Monitor warranty costs, reimbursements, outstanding claims, and other financial metrics.

• Prepare and maintain reports related to billing activity, claims, reimbursements, and outstanding payments.

• Analyze warranty and billing information to identify trends, gaps, recurring issues, and opportunities to improve processes.

• Provide accurate information and reporting to leadership and internal teams.

• Work closely with service, operations, construction, and other internal teams to resolve warranty billing issues.

• Communicate with manufacturing and corporate partners regarding claim requirements, reimbursements, and outstanding items.

• Follow up with internal teams when billing information, documentation, or required actions are incomplete.

• Maintain strong working relationships through clear communication, responsiveness, and follow through.

• Process warranty related transactions accurately and consistently.

• Follow company policies, manufacturer requirements, and established procedures.

• Maintain complete documentation for warranty claims, billing, audits, reimbursements, and reconciliations.

• Protect the accuracy and integrity of financial and warranty information.

What We Are Looking For:

• Exceptional attention to detail with the ability to identify discrepancies, missing information, and inconsistencies.

• Strong organizational skills and the ability to manage multiple priorities and deadlines.

• Strong analytical, problem solving, and investigative skills.

• Comfortable working with numbers, billing records, spreadsheets, and financial documentation.

• Strong communication skills when working with internal teams, vendors, manufacturers, and corporate partners.

• Ability to work independently while also collaborating effectively with others.

• Strong follow through and accountability.

• Comfortable learning new systems, processes, and software.

• Proficiency with business systems, spreadsheets, reporting tools, and Microsoft Excel.

• Consistent focus on accuracy, process improvement, and completing work correctly.

Preferred experience in any of the following:

• Billing administration, accounts receivable, claims processing, warranty administration, service administration, or a similar administrative role.

• Billing records, account reconciliation, payment processing, reimbursements, collections, or financial transactions.

• Auditing, researching discrepancies, reviewing documentation, and maintaining accurate financial or operational records.

• Warranty claims, service billing, manufacturers, vendors, or corporate business partners.

• Construction, home improvement, residential services, installation, or other service based industries.

• Business systems, billing systems, spreadsheets, reporting tools, or Microsoft Excel.

How We Take Care Of You:

• $23-$27 per hour
• Medical, dental and vision insurance
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Disability Insurance
• Identity Theft Protection
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• 401K
• PTO / Sick Time
• 8 Paid Holidays plus 1 Flex Holiday
• Discount on our windows and doors
• Employee discounts on travel, apparel, electronics, restaurants and more!

If you are detail oriented, comfortable working with numbers and documentation, and enjoy finding discrepancies, solving problems, and making sure things are accurate, we would like to hear from you!

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