Food & Beverage Senior Administrative Specialist

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
  

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

The Senior Specialist for F&B Admin supports the operational heartbeat of the resort’s F&B department. This role ensures smooth administrative processes across multiple mountain venues, from base area cafes to full-service restaurants and après ski outlets. With responsibilities spanning hiring, onboarding, uniform management, data entry, and invoice processing, this position plays a key part in keeping our teams staffed, equipped, and ready to deliver exceptional guest experiences throughout the ski season and beyond.

The ideal candidate thrives in a dynamic, seasonal environment, is highly organized, and enjoys supporting a diverse workforce that includes full time, part time, and international seasonal staff.

Job Specifications:

• Starting Wage: $23.00/hr - $29.15/hr
• Employment Type: Year Round 
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age 
• Housing Availability: No

Job Responsibilities

Hiring & Onboarding Support

• Coordinate the administrative hiring process for all F&B outlets, including seasonal recruitment surges.
• Work closely with International Recruiting team to ensure accurate and timely hiring through proper sponsor and work visa channels.
• Post job openings, screen applicants, schedule interviews, and support hiring managers with candidate communication.
• Prepare and manage onboarding materials, ensuring new hires complete all required documentation, certifications, and resort specific training.
• Assist with orientation logistics, including lift access setup, uniform distribution, and department introductions.
• Maintain accurate employee records for a large, rotating workforce.

Uniform & Gear Management

• Oversee uniform inventory for all F&B locations, including winter specific safety gear.
• Coordinate distribution, returns, and replacements throughout the season.
• Track inventory levels and place timely orders to ensure all staff are properly outfitted for mountain conditions.

Data Entry & Departmental Reporting

• Input staffing data, scheduling updates, labor metrics, and operational information across multiple outlets.
• Assist with weekly and seasonal reporting, including labor summaries, onboarding progress, and compliance tracking.
• Ensure accuracy and confidentiality of all data, especially during peak seasonal transitions.

Invoice & Financial Administration

• Process and track invoices for food, beverage, equipment, and service vendors across the resort.
• Reconcile discrepancies and collaborate with accounting to ensure timely payment.
• Maintain organized digital and physical records for audits, seasonal closeouts, and vendor reviews.

General Administrative Support

• Provide daily administrative support to the Food & Beverage Director, outlet managers, and supervisors.
• Assist with communication across all F&B locations, ensuring timely distribution of schedules, updates, and operational notices.
• Support seasonal projects, compliance initiatives, and resort wide events such as holiday rush periods, festivals, and après ski programming.
• Liaison with F&B Center of Excellence team as well as other resort departments on collaborative efforts.

Job Requirements:

• Previous administrative experience in hospitality, food & beverage, or resort operations preferred.
• Strong organizational skills and the ability to manage high volume seasonal workflows.
• Proficiency in Microsoft Office Suite and comfort with HRIS, scheduling, and POS systems.
• Excellent communication skills and a professional, guest focused demeanor.
• Ability to adapt quickly in a fast paced, weather dependent environment.
• Willingness to work on site in a mountain setting, including occasional weekends or holidays during peak season.

What Success Looks Like

• A smooth, efficient hiring and onboarding process that supports a fully staffed winter season.
• Well managed uniform inventory that keeps employees warm, safe, and guest ready.
• Accurate, timely administrative work that strengthens operational efficiency across all F&B outlets.
• Strong vendor relationships supported by reliable invoice processing.
• A collaborative presence that enhances the culture and performance of the resort’s F&B team.

The expected pay range is $23.00/hr - $29.15/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  514862
Reference Date: 05/13/2026 
Job Code Function: Administrative