Office Specialist

Office Specialist

Are you ready to join an industry leader with a strong foundation of success? After 80 years of operation, Kenworth Sales Company's commitment to excellence in every aspect of our business is stronger than ever. We have achieved PremierCare Gold certification for all our service locations. Our TRP parts stores are also nationally recognized for outstanding customer service. Join a team that is recognized for being a world-class dealer of The World's Best trucks! Kenworth Sales Co. is looking for an Office Specialist to join our team. Salary minimum and maximum: $17.31-$21.50 per hour. Due to federally mandated DOT regulations, Kenworth Sales Company is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening.

Job Summary

The primary function of the office specialist is to assist with the day-to-day flow of accounting information and communications functions of the branch.

Duties and Responsibilities

Assist District Manager and District Office Manager with the implementation of dealership accounting policies, procedures, and standards. Assists Auditing Accountant in tasks assigned from time to time, including monitoring of branch receipts and deposits and generating daily cash reports. Assists branch departmental managers with administrative support as needed.

Summarize and report daily cash receipts received by branch and report to corporate as instructed including daily performance of the following tasks:

1. Prepare spreadsheets and post all POS sales with form of payment information, including check stubs, deposit slips & checks into Fusion.
2. Maintain DOT files, company vehicle records, invoice filing, and general office record maintenance.
3. Perform cash deposit for all currency collected. Scan daily check deposits and AR payments to send to corporate.
4. Perform petty cash reconciliation daily and submit to corporate at the end of every month. Petty cash reimbursement must be submitted with all backup documentation and petty cash reimbursement form filled out completely.
5. Back up and assist cashier/receptionist for days off, breaks, and lunch.
6. Maintain scheduled accounts, assist with monthly closing and corporate account request.

Supervise and/or perform accounts payable administration, including:

1. Scan all payables transactions into Google Drive
2. Prepare MPO's and check request to be uploaded to Google Drive
3. Reconcile purchasing credit card statement and employee expense reports.
4. Trouble shoot and research AP issues, past dues, and non-payments.

Generate and maintain all branch personnel records. Coordinate all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.

Answer telephones and be point of contact for branch administrative duties.

Monitor Branch office supplies. Order supplies as needed.

Work with other department managers to identify the best solution for custodial maintenance.

When requested, provide status reports to executive management with appropriate commentary.

Coordinate and cooperate with other branches and staff managers.

Issue purchase orders and invoices pertaining to truck reconditioning.

Track and close purchase orders for used truck reconditioning after invoices have been obtained from vendor. Purchase orders will involve internal company charges as well as outside vendors.

Maintain truck files regarding the sale of used trucks including accumulating all costs in order to correctly prepare sales summaries and commission sheets.

Assist sales personnel in closing process with each truck sale if needed.

Perform any other duties assigned by the District Manager and District Office Manager.

Qualifications

High school diploma or the equivalent. Excellent organization and communication skills. Ability to read, write, and comprehend English instructions and information. Two years of accounting or related experience, including accounts payable and accounts receivable. Professional personal appearance

Working Conditions

This position involves both sedentary and other work. For part of the shift, s/he will work at a desk in an office setting, doing paperwork, typing, and filing. Extensive telephone and correspondence work required on a daily basis. For part of the shift, s/he will stand, stoop, kneel, crouch, and reach, moving about the dealership facility to communicate with managers, employees, and customers. May be required to lift up to 20 pounds. Will be exposed to noise, dust, exhaust fumes, and a variety of other hazardous and nonhazardous materials.

Benefits

• Kenworth Sales Company promotes a progressive environment with an emphasis on teamwork, customer service, training and personal development.
• Stability – Company is financially strong with an established base of customers and is well-positioned for continued expansion.
• History of Excellence – Work for an award-winning dealership with a reputation for unsurpassed quality and customer service.
• Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans.

Veterans are encouraged to apply!

About the company: Kenworth Sales Company is a family of companies based in Salt Lake City, Utah of over 38 dealerships in the Intermountain West and Mid-Atlantic regions.

An Equal Opportunity employer, Smoke Free/Drug Free Facility. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.