Accounts Payable Supervisor

Job Description

Job Description

Description:

The Accounts Payable Supervisor will work directly with all clinical locations to build trust, confidence, and peace of mind through management of accounts payable processes by ensuring all invoices are appropriately received, processed, and paid in accordance with due dates. They will take full ownership of accounts payable processes, software integrations, and payment solutions to provide the highest quality service to internal and external customers while maintaining an efficient and optimized process. They will assist in weekly cash flow projections and cash management through ownership of cash outflows related to accounts payable.

Duties and Responsibilities

• Reports to Controller
• Manage the accounts payable inbox and invoice receipt to ensure all bills are appropriately received, processed, and filed.
• Review bills within accounts payable software to determine whether bills are entered correctly (account, department, approver, location, etc.).
• Schedule payment of bills in accordance with due dates and cash flow needs.
• Manage vendor list and approve creation of new vendors.
• Work directly with vendors to resolve billing and payment issues.
• Work with financial integrations team to ensure new clinics are appropriately prepared to transition accounts payable responsibilities.
• Perform monthly accounts payable reconciliations for month-end close.
• Provide cash flow reports to accounting team for use in weekly and monthly cash flow forecasts.
• Management of login information for vendor portals and autopayment schedules
• Management of clinic compliance with payments related to:

o 1099s

o Business licenses

o Dental licenses

o Malpractice insurance

o Property taxes

o Other

• Continuous evaluation and improvement of accounts payable process related to:

o Receipt of invoices

o Payment of invoices

o Patient refunds

o Software integrations (Dentira, Intacct, etc.)

o Credit card spend

• Manage and train in-house and offshore direct reports to ensure their work is meeting the needs and expectations of HighFive.

• Enjoys a fast-paced work environment
• Outstanding attitude
• Willingness to learn new skills and adapt to change
• Great attention to detail
• Strong communication skills

Minimum Education and Experience

• Bachelor’s degree from a four-year college or university (required)
• 2+ years of recent experience managing accounts payable
• Experience with Bill.com and/or Sage Intacct accounting software (preferred