Purchasing Manager

Purchasing Manager

Workway is a professional staffing firm partnering with organizations across the country to connect exceptional talent with rewarding career opportunities. We are currently seeking a Purchasing Manager for a confidential client in the private club and luxury hospitality industry.

The Purchasing Manager is responsible for the specific duties listed below.

Your specific duties will include:

Procurement and Supplier Management

• Manage purchasing for food and beverage, operating supplies and equipment, furniture and fixtures, housekeeping, maintenance, and contracted services.
• Partner with department leaders to define product specifications, anticipate needs, and maintain consistent quality standards.
• Solicit competitive bids and requests for quotations; evaluate suppliers based on pricing, quality, availability, service, and total cost.
• Negotiate pricing, payment terms, delivery schedules, and service agreements.
• Maintain approved vendor lists, supplier contracts, and current pricing information.
• Monitor supplier performance and resolve delivery delays, shortages, substitutions, and quality concerns.

Purchasing and Receiving Operations

• Create, review, and manage purchase orders in accordance with budgets and purchasing policies.
• Coordinate deliveries with suppliers, receiving staff, and operating departments.
• Partner with Finance and Accounts Payable to reconcile purchase orders, receiving documentation, and invoices.
• Maintain procedures for purchase approvals, receiving, emergency purchases, and inventory issuance.
• Review outstanding purchase orders and resolve or close open items during monthly reconciliation.

Inventory and Cost Control

• Establish and maintain appropriate inventory levels, reorder points, and minimum and maximum stock quantities.
• Monitor inventory turnover, expiration dates, stock variances, and product availability.
• Collaborate with culinary and operational leaders to track consumption, reduce waste, and improve purchasing efficiency.
• Identify savings opportunities through supplier negotiations, product standardization, order consolidation, and appropriate pack sizes.
• Prepare purchasing reports, price comparisons, and cost variance analyses.

Financial and Operational Collaboration

• Work with the Director of Finance on budgets, forecasts, accruals, and internal controls.
• Coordinate demand planning with culinary, food and beverage, housekeeping, engineering, and other operating departments.
• Plan purchasing needs for special events, seasonal demand, and operational projects.
• Support pre-opening or expansion purchasing when applicable, including equipment schedules, bulk orders, and phased deliveries.

Team Leadership and Process Improvement

• Lead, coach, and coordinate purchasing and receiving team members.
• Establish performance expectations and track purchasing accuracy, delivery reliability, inventory performance, and savings.
• Improve purchasing workflows, supplier accountability, and order turnaround times.
• Promote a collaborative environment built on reliability, integrity, respect, and responsive service.

Quality and Compliance

• Maintain purchasing and receiving practices that support applicable food safety, health, and workplace safety requirements.
• Keep accurate purchasing records, supporting documentation, and audit trails.
• Protect confidential business information and follow established approval procedures.

Required Qualifications for the Position Include:

• 3–7 years of purchasing or procurement experience within hotels, resorts, private clubs, or a comparable hospitality environment.
• Bachelor's degree in Business, Supply Chain, Hospitality, or a related field preferred.
• Strong negotiation, supplier management, and contract administration skills.
• Experience purchasing food and beverage products and hospitality operating supplies; pre-opening experience is a plus.
• Working knowledge of inventory control, purchase-to-pay processes, and enterprise resource planning systems.
• Advanced Excel skills and the ability to analyze pricing, purchasing trends, and inventory data.
• Proficiency in purchase order management, receiving, and invoice reconciliation.
• Strong communication, organization, and problem-solving skills.
• Ability to manage competing priorities and work effectively with multiple departments.
• Familiarity with applicable food safety requirements.
• Professional procurement certifications, such as CPSM or CIPS, preferred.
• Valid Texas driver's license and ability to meet the client's driver safety requirements.

Physical Requirements and Work Environment

This position includes office, receiving, storage, and indoor and outdoor operational environments. Responsibilities may require extended periods of standing and walking; bending, pushing, and pulling; and lifting or moving items weighing up to 50 pounds. Travel between areas of the property may require operating a golf cart. Outdoor duties may involve exposure to varying weather conditions. Pay Rate Range: $70000.00 - $100000.00 / Year