Neurosurgery - Academic Clinical Program Management Specialist

Description

The University of Iowa Department of Neurosurgery is seeking an Academic/Clinical Program Management Specialist to independently oversee accreditation compliance, educational program coordination, onboarding, regulatory reporting, and program development initiatives across multiple training programs.

Provides strategic and administrative support to program leadership while ensuring effective day-to-day operations, compliance with ACGME/GME standards, and a high-quality educational experience for trainees.

The department intends to hire one position from either Academic Clinical Program Management Specialist (Requisition # 26003611) or Academic Clinical Program Management Associate (Requisition # 26001523), based on the qualifications of the successful candidate. Please apply to the opening(s) you wish to be considered for.

Accreditation & Regulatory Oversight

• Primary management of ACGME annual update & accreditation activities
• Coordinate ADS updates, case logs, Clinical competency committee/Program Evaluation Committee documentation
• Coordinate faculty/resident evaluations and milestone reporting
• Prepare and organize internal reviews, site visits, special reviews, citations/action plans
• Track resident duty hours, supervision compliance, board eligibility, licensure, etc.
• Develop compliance dashboards or reports for program leadership
• Assist with GME strategic initiatives and special reviews
• Act as departmental liaison with GME office and HR

Residency Recruitment Leadership

• Direct management of ERAS/Thalamus/interview season
• Develop/improve recruitment strategy and applicant communication plans
• Coordinate second looks, sub-internship recruitment, scholarship programs
• Analyze and report match outcomes and recruitment metrics
• Lead onboarding/credentialing workflows & licensure tracking
• Build resident alumni database and board pass tracking

Educational Program Administration

• Manage rotation scheduling across multiple rotations/sites
• Coordinate/schedule cadaver labs, board prep, boot camps
• Manage conference calendar & coordinate speakers
• Organize visiting professors/CME events/grand rounds
• Track educational outcomes and resident evaluations longitudinally
• Track scholarly activity/publications/presentations
• Assist with strategic planning for program growth/complement expansion
• Maintain policy/procedure manuals

Departmental/Operational Projects

• Lead implementation of new educational initiatives and development of new curriculum
• Coordinate downtown campus educational integration
• Manage/oversee resident coverage models and call schedule
• Participate in departmental committees related to residents

Financial & Administrative Responsibilities

• Manage residency budget(s) for travel/courses/etc. & coordinate travel reimbursements
• Oversee recruitment/interview expenses
• Track educational funds across programs and for individual trainees

Multi-Program Scope

• Coordinate away rotators/sub-Is and scholarship program
• Pre-residency fellowship coordination
• Neurosurgery Spine fellowship administrator
• Medical student neurosurgery electives/sub-Is
• APP/student shadowing coordination

The University of Iowa Health Care Medical Center-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. ®

Qualifications

Education Requirements

• A bachelor's degree or an equivalent combination of education and experience.

Experience Requirements

• 1+ years of related experience in academic and/or healthcare program administration.
• Excellent written and verbal communication skills.
• Demonstrated proficiency in computer software applications (e.g., MS Word, Outlook, PowerPoint, Excel).
• Demonstrated ability working as a member of a team.

Desired Qualifications

• Experience working in an academic health care center, hospital, or other medical/clinic setting.
• Previous experience working with residency or fellowship training programs.
• Excellent time management and organizational skills.
• Previous experience with an Electronic Medical Record system or with EPIC.
• Previous experience in developing materials for marketing.
• Previous experience in web page editing and development.
• Knowledge of University policies, procedures and regulations.

This position is not eligible for University sponsorship for employment authorization.

Please attach a resume as part of the application process. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact Lilli Wulff at View email address on click.appcast.io