High School Bookkeeper Administrative Assistant

Summary

We are seeking a dedicated and detail-oriented individual to join our team at JPS Jackson High School as a Bookkeeper Administrative Assistant. This full-time position will play a crucial role in supporting the financial operations of the school while providing administrative assistance to ensure smooth day-to-day operations. The ideal candidate will possess strong organizational skills, a solid understanding of bookkeeping principles, and the ability to work collaboratively in an educational environment.

Responsibilities

• Maintain accurate financial records, including accounts payable and receivable, payroll, and bank reconciliations.
• Assist in the preparation of financial reports and budgets for school administration.
• Process invoices, purchase orders, and payments in a timely manner.
• Manage and track school funds, ensuring compliance with district policies and regulations.
• Support the administration with general office tasks, including answering phones, filing, and data entry.
• Coordinate with vendors and service providers regarding billing and payment inquiries.
• Assist in the preparation of financial documentation for audits and reviews.
• Provide support for special projects and events as needed.
• Maintain confidentiality of financial and student information in accordance with school policies.
• Collaborate with faculty and staff to ensure smooth financial operations and address any inquiries related to budgeting or expenses.

Requirements

• High school diploma or equivalent; associate degree in accounting, finance, or related field preferred.
• Proven experience in bookkeeping or accounting, preferably in an educational setting.
• Proficient in accounting software and Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy in financial data entry and reporting.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both verbal and written, to interact with staff, students, and vendors.
• Ability to work independently and collaboratively as part of a team.
• Familiarity with school finance regulations and policies is a plus.
• Commitment to maintaining confidentiality and integrity in handling sensitive information.

This is a 46 week position.