Administrative Coordinator

Job DescriptionJob Description

We are looking for an Administrative Coordinator to support outreach efforts and strengthen relationships with partner organizations and participating companies in New Orleans, Louisiana. This short-term contract position with potential for a permanent role focuses on coordinating events, managing communications, and guiding businesses toward programs and services that align with their needs. The ideal candidate is highly organized, confident engaging with stakeholders, and comfortable balancing event logistics, customer service, and follow-up activities in a fast-paced environment.

The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.

Responsibilities:

Partner with state agriculture agencies and related stakeholders to arrange educational sessions, meetings, and engagement activities that expand program visibility.

Organize all aspects of outreach events, including scheduling, venue coordination, session format, speaker arrangements, and on-site support to ensure a smooth experience.

Build engagement plans that increase participation, secure outreach opportunities for member organizations, and encourage stronger ongoing involvement.

Represent the organization at trade shows and similar events, introduce available programs to prospective companies, and identify businesses that may qualify for participation.

Conduct follow-up outreach after events and consultations, gather attendee feedback, and maintain contact strategies that help sustain interest and participation.

Speak with new company contacts to explain available support for international marketing efforts and direct questions to the appropriate internal teams when needed.

Maintain accurate documentation of company interactions, referrals, event participation, and communication history within the CRM or back-office platform.

Execute targeted outreach campaigns designed to promote specific programs, connect companies with relevant opportunities, and increase response to key initiatives and deadlines.

Experience in administrative coordination, outreach, event planning, or a similar client-facing support role.
Strong verbal and written communication skills with the ability to present information clearly to external partners and businesses.
Proficiency with CRM systems and Microsoft Office Suite for tracking activity, reporting, and daily coordination tasks.
Ability to manage multiple projects, maintain detailed records, and follow through on time-sensitive assignments.
Background in community outreach, stakeholder engagement, or customer service in a structured environment.
Comfortable traveling to attend trade shows, meetings, and outreach events as needed. xhqgsiq
Strong organizational skills and the ability to work independently while supporting broader team goals.