Procurement Officer

Job Title

Procurement Specialist

Job Description

If you're reading this ad, you're probably looking for a change. If you want meaningful work where you can make a direct impact on your community, enjoy the best benefits package around, and save for retirement, look no further. At Pinal County, we are celebrating 150 years of serving our community and improving the lives of our residents every day. If you're considering making a change, think about contributing to the services and infrastructure that directly affect our citizens. Help us shape the next 150 years! p.s. don't forget to check out our amazing benefits package.

Working at Pinal County is an investment in YOU.

Apply today and find out why Pinal County is more than just a job.

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Job Summary

Perform professional-level procurement tasks in obtaining goods and services requisitioned by County departments at the lowest total cost. Perform complex or sensitive procurements and determine the appropriate procurement method, provide direction, guidance, and advice to Procurement Officers on complex and strategic sourcing issues, and assist County staff to identify and resolve complex purchasing issues under general supervision.

Typical Classification Essential Duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

• Assist Purchasing Manager to coordinate administrative functions for Purchasing Group, assign tasks and projects, and provide assistance and guidance to staff, and serve as subject matter expert on Pinal County procurement process.
• Develop complex formal solicitations for goods and services, coordinate with departments to assure that proper specifications and appropriate procurement code and policies are followed, and prepare documentation, including scope of work, business terms, evaluation criteria, and standard terms and conditions. Manage special projects, research and analyze data to determine cost effective commodity, service, and contract management strategies.
• Evaluate, expedite, process, and resolve purchase requisition and procurement issues, assure that appropriate source selection methods are used to determine contract and purchase awards, and assure that all State, Federal and County rules and regulations are followed.
• Develop and analyze information and recommendations and resolve problems with customers, vendors, contractors, County management, and co-workers to accomplish Pinal County procurement goals.
• Procure the most cost-effective supplies, materials, equipment, and services from qualified and responsive vendors within defined timelines and goals.
• Process purchase requisitions and supporting documents through required review and approval process and assure open and fair competition, procedural integrity, and compliance with state and Federal laws and County policies.
• Train and assist County staff and resolve purchasing issues within scope of authority and explain rules, policies, and procedures.
• Work with departments to forecast and define procurement requirements, specifications, deliverables, and scope of services, provide advice and consultation on procurement issues, and interpret County policies and procedures.
• Respond to requests for information and resolve them by researching files and records, mitigate disputes between end-user and vendors, and refer matters requiring policy interpretation to supervisor for resolution.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Minimum Requirements to Perform Work

• Bachelor's degree in Supply Chain Management, Business or Public Administration, or related field.
• Four (4) years of professional purchasing experience.
• Contract administration and/or contract management experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• Professional certification is preferred as a Certified Professional in Supply Management (CPSM), or a Certified Professional Public Buyer (CPPB) or a Certified Professional Public Purchasing Officer (CPPO) within three years of hire date respectively.
• newly established Arizona Residents must have one

Knowledge, Skills, and Abilities

• Knowledge of State, Federal and County laws, statutes, rules, and regulations governing public sector procurement activities and how to interpret and apply related standards.
• Knowledge of Finance Department and County procurement policies, procedures, and regulations.
• Knowledge of negotiation techniques and skill in negotiating favorable pricing and contract terms and conditions
• Knowledge of principles and practices of public sector purchasing and records management.
• Skill in developing and managing stakeholder relationships including with suppliers, departments, County management and Legal.
• Knowledge of principles of total cost analysis, supply base analysis, vendor management, and project management.
• Skill in analyzing procurement issues and developing recommendations for solving problems.
• Skill in analyzing and interpreting and negotiating contracts and technical documents.
• Ability to interpret customer needs and solve difficult customer service issues.
• Ability to assess and prioritize multiple tasks, projects, and demands.

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

Work is performed in a relatively safe, secure, and stable work environment.

Notice to Applicants

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration, which may impact your future Pinal County applications.

Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources.

All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available.

Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.