Human Resources Specialist - Part Time

Human Resources Specialist

Part Time: 21 Hours/Week

Easterseals Massachusetts is a nonprofit organization dedicated to ensuring that children and adults with disabilities have equal opportunities to live, learn, work, and play. When you join ESMA, you become part of a mission-driven team making a meaningful and immediate impact in communities across the Commonwealth.

Position Overview:

Easterseals Massachusetts (ESMA) is seeking a dynamic and experienced Human Resource Specialist to provide comprehensive HR support to both internal teams and our external ESmart clients. This role ensures employees and managers have the resources, guidance, and compliance oversight needed to succeed.

The ideal candidate is a hands-on HR professional who thrives in a multi-functional environment and is passionate about delivering high-quality service across the employee lifecycle.

Key Responsibilities:

HR Operations & Employee Support

• Serve as a primary HR contact for ESmart clients, providing guidance on employment, employee relations, benefits, and payroll matters
• Support onboarding and offboarding processes, driving efficiency and consistency
• Facilitate new hire orientation and deliver training presentations
• Assist with employee relations matters and accommodation requests

Leave of Absence & Compliance

• Manage the Leave of Absence program, including employee inquiries and compliance with regulatory requirements
• Respond to communications from state agencies and third-party vendors
• Maintain compliance with employment laws, HIPAA, COBRA, and internal policies
• Track and manage compliance-related mailings, notifications, and required reporting

Payroll & Benefits Administration

• Oversee payroll administration for assigned clients, ensuring accuracy and compliance
• Identify and resolve payroll discrepancies and communicate corrections
• Assist with the coordination of benefit plans, invoicing, and compliance-related communications
• Provide backup support for senior payroll operations as needed

Recruitment & Talent Support

• Review resumes and conduct phone screenings to support hiring needs
• Assist with job postings and interview scheduling for ESMA and ESmart clients

Training & Policy Management

• Support development and assignment of required compliance training
• Maintain and track HR policies and procedures to ensure timely updates
• Assist in updating HR guides, benefits summaries, and related documentation
• Contribute to compliance and risk management program initiatives

Additional Responsibilities

• Support performance management processes and surveys
• Assist with team-building activities and company events
• Participate in special projects and continuous improvement initiatives
• Travel to ESMA and client locations as needed

Qualifications & Required Skills:

Required

• Bachelor's degree or equivalent combination of education and experience
• Minimum of 5 years of experience across multiple HR functions
• Strong interpersonal, communication, and time management skills
• Proficiency with Microsoft Office tools, including Teams

Preferred

• Experience in an HR Generalist or similar role
• Knowledge of federal and Massachusetts employment laws
• Payroll experience strongly preferred
• Familiarity with ADP, Paychex, Harpers, or other HRIS systems
• Experience in nonprofit or multi-entity environments is a plus

At Easterseals MA, we champion an environment where every employee feels valued and respected. We welcome everyone's unique perspectives and strive to dismantle barriers that hinder individuals from reaching their full potential.

We actively engage with our staff, volunteers, partners, and the broader community to promote understanding, empathy, and collaboration. Collectively, we are changing the way the world defines and views disability, making profound and positive differences in people's lives every day. By beginning with our own workforce, we demonstrate our commitment throughout the commonwealth.

Together, we can create a workplace where everyone thrives by ensuring all feel empowered and valued.

Easterseals Massachusetts is an Equal Employment Opportunity employer and welcomes all qualified applicants. We base all employment decisions on each individual's capabilities and qualifications without regard to race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, physical or mental disability, veteran status, genetics, or