Procurement Coordinator

Job Description

About Citco

The Citco Group of Companies is a worldwide group of independent financial services provider serving the world's elite hedge funds, private equity and real estate firms, institutional banks, Global 1000 companies and high net worth individuals. Citco companies service these sectors around the world by offering hedge fund administration, custody and fund trading, financial products and corporate and trust planning solutions.


The Citco Group of Companies is an independent financial services organization with offices in 44 countries around the globe, employing over 14,000 people.


Position Overview

We are seeking a detail-oriented and proactive Procurement Coordinator with a strong focus on IT-related purchasing. This role is responsible for assisting with the sourcing, negotiating, and managing the procurement of hardware, software, cloud services, and IT professional services. The ideal candidate has experience working closely with IT, Finance, Legal, and vendors to ensure cost-effective, compliant, and timely acquisition of technology solutions.

Responsibilities

About the Role

IT Procurement & Vendor Management

• Manage end-to-end procurement processes for IT hardware (laptops, servers, networking equipment), software, SaaS subscriptions, cloud services, and IT consulting services.
• Evaluate vendors, conduct RFQs/RFPs, and negotiate pricing, terms, and service-level agreements (SLAs).
• Maintain preferred vendor lists and strategic partnerships.
• Monitor vendor performance, renewals, and compliance with contractual obligations.

Contract & License Management

• Review, coordinate, and track IT contracts in partnership with Legal and Finance.
• Maintain software license inventories and ensure compliance with licensing agreements.
• Track subscription renewals and proactively manage true-ups and renewals to avoid service interruptions.
• Support audits related to software licensing and IT asset management.

Purchase Order & Financial Coordination

• Create and manage purchase requisitions and purchase orders.
• Ensure accurate cost coding and budget alignment.
• Reconcile invoices and resolve billing discrepancies with vendors.
• Track IT spend and provide reporting on budgets, forecasts, and cost optimization opportunities.

Process Improvement & Compliance

• Develop and maintain procurement policies specific to IT purchases.
• Ensure compliance with internal controls, security policies, and regulatory requirements.
• Identify cost-saving opportunities through vendor consolidation, volume discounts, and contract optimization.
• Support implementation and continuous improvement of procurement systems and tools.

Qualifications

About You

Education:

• Bachelor's degree in Business, Finance, Supply Chain Management, Information Systems, or a related field.

Experience:

• 3+ years of procurement experience, with significant exposure to IT purchasing.
• Strong understanding of IT products and services (hardware lifecycle, SaaS models, cloud consumption-based pricing).
• Proficiency in ERP or procurement systems.
• Experience managing enterprise agreements with major technology vendors such as Microsoft, Cisco, Dell Technologies, Amazon Web Services, or Oracle.

Skills:

• Strong analytical, organizational, and negotiation skills.
• Strong project management skills, with the ability to manage multiple initiatives simultaneously.
• Excellent written and verbal communication skills.
• Ability to think strategically and translate ideas into actionable improvements.
• Strong collaboration and teamwork skills.
• Adaptability and openness to new ideas and technologies.
• Attention to detail and commitment to high-quality deliverables.
• Familiarity with IT asset management (ITAM) and software asset management (SAM) best practices a plus

Our Benefits

Your well-being is of paramount importance and central to our success here at Citco. Citco offers a comprehensive and competitive total rewards package to support your career success and personal needs. Your base salary will be determined by several factors such as the role, experience, skillset, market conditions, etc. Furthermore, qualifying positions can participate in an annual discretionary bonus pool based on company profitability and individual contributions. Our comprehensive benefits package includes medical, dental, and vision coverage, short and long-term disability benefits, a retirement savings plan, tuition reimbursement, mental health and wellness support, parental leave, and more. Additional details about our total rewards package will be shared during the hiring process.

At Citco, we take pride in fostering an inclusive culture by prioritizing the hiring of people from diverse backgrounds. Our culture is a source of pride and strength, fostering innovation, mutual respect, and collaboration. We warmly welcome and encourage applications from people with disabilities. If you require any accommodations to make our recruitment process more accessible for you, please let your recruiter know.

As an equal opportunity employer, Citco adheres to making all employment and personnel decisions without discriminating based on race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, or any other protected status. We believe that an inclusive workforce not only enriches our company but also drives us towards greater success.

Please note that this job description is not intended to be all-inclusive. Our employees may perform other job-related duties as needed to meet the ongoing needs of our organization.